STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of kitchen and cafeteria supplies for the Dallas Fire-Rescue Department - Always Available Wholesales & Supply Services Corp., lowest responsible bidder of four - Estimated amount of $136,500.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of kitchen and cafeteria supplies for the Dallas Fire-Rescue Department. This agreement will provide miscellaneous kitchen and cafeteria supplies to be used at Dallas Fire-Rescue Department stations and facilities for a three-year period. Examples of items which are included in this agreement are as follows:
• Dinnerware
• Baking Utensils
• Kitchen Utensils
• Serving Ware
• Cookware
• Other Miscellaneous Kitchen Supplies.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$35,000.00 |
$50,750.00 |
$50,750.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$136,500.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Always Available Wholesales & Supply Services Corp. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-00026329. We opened them on January 3, 2025. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*Always Available Wholesales 464 Bass Cr. $136,500.00
& Supply Services Corp. Huntsville, AL 35801
Dream Big Ventures LLC 1314 Emancipation Ave. $157,100.00
Houston, TX 77003
Chef's Depot, Inc. 800 Gessner Rd. $175,500.00
Suite 600
Houston, TX 77024
USA Restaurant Suppliers 2833 Crockett St. $195,000.00
Suite 207
Fort Worth, TX 76107
OWNER/EXECUTIVE
Always Available Wholesales & Supply Services Corp.
Debra Holt, Chief Executive Officer