STRATEGIC PRIORITY: Public Safety
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Police Department
EXECUTIVE: Jon Fortune
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SUBJECT
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Authorize the (1) application for and acceptance of a grant from the U.S. Department of Justice for the FY23 COPS Technology and Equipment Program Grant (Federal Award ID. No. 15JCOPS-23-GG-01668-TECP, Assistance Listing No. 16.710) in the amount of $935,000.00 for the purpose to upgrading and replacing the current Record Management System for more efficient record keeping for the period December 29, 2022 through December 31, 2024; (2) establishment of appropriations in an amount not to exceed $935,000.00 in the COPS Technology and Equipment Fund; (3) receipt and deposit of funds in an amount not to exceed $935,000.00 in the COPS Technology and Equipment Fund; and (4) execution of the grant agreement and all terms, conditions, and documents required by the agreement - Not to exceed $935,000.00 - Financing: U.S. Department of Justice Grant Funds
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BACKGROUND
This grant will allow the Dallas Police Department (DPD) to upgrade our current Records Management System (RMS) with a more robust replacement capable of handling the interface of records that DPD is required to maintain and keep updated for all prevalent ongoing and current information needed for cases in RMS.
The Web RMS upgrade will streamline system configurations, allowing for new data fields to be added in real-time, improving intelligence gathering and Command Staff reports and dashboards. The upgrade will also enhance the implementation of system upgrades and mobile access. This provides a more efficient way of managing data and reporting crime. This tool would improve DPD’s ability to track emerging crime trends and reduce system downtime.
The approval of this item will benefit DPD to improve our record keeping efficiency, better traceability and ensuring regulatory compliance with outside stakeholders in our case loads. The new RMS will provide faster retrieval of records and provide enhanced security of the sensitive information retained.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee will be briefed by memorandum regarding this matter on December 11, 2023. <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcityofdallas.legistar.com%2FLegislationDetail.aspx%3FID%3D6449254%26GUID%3DAFCE86FA-E8C4-44B5-895D-5F5085449495%26Options%3D%26Search%3D&data=05%7C02%7Cvhee.anastacio%40dallas.gov%7Cd4e4717a44f1480ed3ff08dbf85cf0de%7C2935709ec10c4809a302852d369f8700%7C0%7C0%7C638376850288883533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=wOSX8HQiC054v%2F9AC1%2FwPu6CktIs%2BDOZIT2WpqcsMvg%3D&reserved=0>
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
U.S. Department of Justice Grant Funds |
$935,000.00 |
$0.00 |
$0.00 |