STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract in the amount of $200,000.00, with a one-year renewal option in the amount of $200,000.00 as detailed in the Fiscal Information section, for the administration of a city-wide pre-tax preparation assistance program for the Office of Community Care and Empowerment - Foundation Communities, Inc., only proposer - Total amount not to exceed $400,000.00 - Financing: General Fund (subject to annual appropriations) ARPA Redevelopment Fund
Body
BACKGROUND
This service contract does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the administration of a city-wide pre-tax preparation assistance program for the Office of Community Care and Empowerment. This city-wide program provides for free tax assistance at a large scale, targeted to communities with high concentrations of Earned Income Tax Credit (EITC) eligible filers, delivered in community sites. This program will also have a secondary goal of enhancing financial literacy by using the EITC as the anchor for wrap-around services and as a connection to additional financial empowerment services.
This program also sought out administrators to increase capacity for the Volunteer Income Tax Assistance (VITA) service delivery. The recommended proposer will facilitate year-round outreach and education and expanded service delivery. The Office of Community Care and Empowerment sought nonprofit organizations through an open application process.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Dallas Animal Services (1)
• Office of Community Care and Empowerment (2)
• Office of Equity and Inclusion (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Approach/Programming work plan 40 points
• Organizational capacity and historic narrative evaluation 20 points
• Evaluation plan 20 points
• Cost and plan 20 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to the vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action. The Workforce, Education, and Equity Committee was briefed by memorandum regarding this matter on January 18, 2025. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=13669201&GUID=0334934F-A31D-49E9-A30B-BEB0C5BA679F>
FISCAL INFORMATION
Initial term: $200,000.00
Renewal Option: Year 1: $200,000.00
Total: $400,000.00
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General ARPA Redevelopment Fund |
$200,000.00 |
$200,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$400,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Foundation Communities, Inc. - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposals |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposal from solicitation number BWZ24-00024914. We opened it on July 5, 2024. We recommend the City Council award this service contract in its entirety to the only proposer.
Proposer Adress Score
Foundation Communities, Inc. 300 South IH 35 Frontage Rd. 87.50
#300
Austin, TX 78704
Note: The Office of Procurement Services conducted a single proposal review and found no exceptions.
OWNER/EXECUTIVE
Foundation Communities, Inc.
Walter Moreau, Chief Executive Officer