STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of law enforcement badges for the Dallas Police Department - GT Distributors, Inc., lowest responsible bidder of seven - Estimated amount of $599,998.85 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of law enforcement badges for the Dallas Police Department. Badges are worn on the breastplate and hats of officers and are an essential function of the uniform that aides in the identification of an officer for the City. Badges are issued as part of employee’s standard uniform and denote the employee's rank and unit affiliation. A uniform badge and cap badge are issued per officer and are replaced on an as needed basis due to wear, rank status, or damages. Returned badges are not re-issued, but are recycled.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 12, 2019, the City Council authorized a five-year master agreement for law enforcement badges for the Police Department with V.H. Blackinton, Inc. by Resolution No. 19-0900.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$150,000.00 |
$170,000.00 |
$279,999.85 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$599,998.85 |
Goods |
32% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
0.00% |
|
• This item does not meet the M/WBE subcontracting goal. |
|
• GT Distributors, Inc. - Non-local; Workforce - 15.12% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BA24-00024989. We opened them on July 19, 2024. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*GT Distributors, 1124 New Meister Ln. $ 599,998.85
Inc. Suite 100
Pflugerville,TX 78660
Uniform Solutions, Inc. 1707 Briercroft Ct. $ 651,945.50
Suite 144
Carrollton, TX 75006
Big Hit Creative Group 310 East Interstate 30 $ 822,532.55
Suite 110
Garland, TX 75043
The ABY Manufacturing Group, 2425 Garfield Ave. $1,023,970.00
Inc. dba Entenmann-Rovin Co. Commerce, CA 90040
Jonah’s Enterprises, Inc. 652 Lefferts Ave. $1,220,871.50
Brooklyn, NY 11203
Galls,LLC 1340 Russell Cave Rd. Non-responsive
Lexington, KY 40505
Metis, Inc. 3201 Southeast 29th St. Non-responsive
Del City, OK 73115
OWNER/EXECUTIVE
GT Distributors, Inc.
William J. Orr, Jr., President