STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: August 12, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service contract to provide support services for previously incarcerated persons attempting to re-enter the workforce for the Office of Community Care - Regional Black Contractors Association of North Texas, Inc., most advantageous proposer of six - Not to exceed $500,000 - Financing: Texas Department of Criminal Justice Grant Funds (subject to annual appropriations)
Body
BACKGROUND
This service contract provides comprehensive support services for previously incarcerated persons attempting to re-enter the workforce in the Dallas area. The contract is funded in its entirety by the Texas Department of Criminal Justice which was appropriated by the State legislature specifically for this purpose. This project was planned pre-COVID-19 and the Request for Proposal was released before COVID-19’s impact. In consideration of the circumstances for potential nonprofit applicants once City and County wide Shelter in Place orders came into effect, the City extended the application period by a total of four weeks to ensure organizations interested in pursuing the funding would have the opportunity to submit a competitive application. In light of COVID-19 and the impacts on the individuals targeted by this project, it is critical to implement this program. Additionally, funding is related to State requirements and implementation is critical to meeting state requirements.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• City Attorney’s Office (1)
• Department of Housing & Neighborhood Revitalization (1)
• Office of Budget (1)
• Office of Community Care (1)
• Office of Strategic Partnerships and Government Affairs (1)
• Office of Business Diversity (1)*
*The Office of Business Diversity only evaluated the Business Inclusion and Development Plan.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Organizational Capacity 25 points
• Program Evaluation 60 points
• Business Inclusion and Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used it procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 22, 2020, City Council authorized the acceptance a grant from the Texas Department of Criminal Justice (TDCJ) (Contract No. 696-TC-20-21-L098) for re-entry services to individuals being released from TDCJ who are returning to the City of Dallas area for the period September 1, 2019 through August 31, 2021; and execution of the Interlocal Agreement with TDCJ and all terms, conditions, and documents required by the agreement by Resolution No. 20-0207.
FISCAL INFORMATION
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
Texas Department of Criminal Justice Grant Funds |
$250,000.00 |
$250,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$500,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Non-profits |
|
• Regional Black Contractors Association of North Texas, Inc. - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BR20-00012921. We opened them on March 12, 2020. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Regional Black Contractors 2627 Martin Luther King Jr. Blvd. 88.8
Association of North Texas, Inc. Dallas, TX 75215
Dallas Leadership Foundation 3101 Greenwood St. 82.3
Dallas, TX 75204
Metroplex Economic Development 6777 West Kiest Blvd. 72.0
Corporation Dallas, TX 75236
Miles of Freedom 2922 Martin Luther King Jr. Blvd. 66.7
Dallas, TX 75215
Guiding Minds Educational 4022 South Buckner Blvd. 53.8
Programs Suite B
Dallas, TX 75227
Waterford Counseling LLC 5899 Preston Rd. Bldg. 10 4.0
Frisco, TX 75034
OWNER
Regional Black Contractors Association of North Texas, Inc.
Kimberly Shaw, President