STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of tires, tubes, and flaps for citywide use - Blagg Tire Wholesale in the estimated amount of $8,144,645.15, The Goodyear Tire & Rubber Company in the estimated amount of $2,296,103.84, Southern Tire Mart LLC in the estimated amount of $1,371,476.53, and T&W Tire, LLC in the estimated amount of $1,353,182.48, lowest responsible bidders of four - Total estimated amount of $13,165,407.99 - Financing: General Fund ($1,713,642.37), Equipment and Fleet Management Fund ($10,288,794.81), Sanitation Operation Fund ($887,043.74), Dallas Water Utilities Fund ($191,786.00), Confiscated Monies-State 411 Fund ($51,100.00), and Stormwater Drainage Management Fund ($33,041.07)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of tires, tubes, and flaps for citywide use. This master agreement will provide for the purchase of replacement tires, tubes, and flaps for approximately 8,200 City service, public safety vehicles, tractors, and heavy equipment which will consist of 170 different tire sizes currently used by City departments.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 11, 2021, the City Council authorized a three-year master agreement for the purchase of tires, tubes, and flaps for City’s fleet and equipment with Goodyear Tire & Rubber Company, Car Concepts Commercial, LLC dba Blagg Tire Wholesale, Conlan Tire Co. LLC, and T & W Tire LLC by Resolution No. 21-1261.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$ 7,458.72 |
$ 581,525.47 |
$1,124,658.18 |
|
Equipment and Fleet Management Fund |
$285,799.86 |
$3,429,598.32 |
$6,573,396.63 |
|
Sanitation Operation Fund |
$ 75,000.00 |
$ 175,000.00 |
$ 637,043.74 |
|
Dallas Water Utilities Fund |
$ 4,650.00 |
$ 64,609.00 |
$ 122,527.00 |
|
Confiscated Monies-State 411 Fund |
$ 1,000.00 |
$ 30,000.00 |
$ 20,100.00 |
|
Stormwater Drainage Management Fund |
$ 920.00 |
$ 11,013.00 |
$ 21,108.07 |
|
Total |
$374,828.58 |
$4,291,745.79 |
$8,498,833.62 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$13,165,407.99 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Blagg Tire Wholesale - Non-local; Workforce - 12.50% Local • The Goodyear Tire & Rubber Company -Non-local; Workforce - 22.22% Local • Southern Tire Mart LLC -Non-local; Workforce - 0.00% Local • T&W Tire, LLC - Local; Workforce - 29.69% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-00024705. We opened them on May 24, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Blagg Tire Wholesale 411 West Dallas Road Multiple lines
Grapevine, TX 76051
*The Goodyear Tire & 200 Innovation Way Multiple lines
Rubber Company Akron, OH 44316
*Southern Tire Mart LLC 800 U.S. Highway 98 Multiple lines
Columbia, MS 39429
*T&W Tire, LLC 3101 North Houston School Road Multiple lines
Lancaster, TX 75134
OWNERS
Blagg Tire Wholesale
Andy Zmugg, Chief Operating Officer
The Goodyear Tire & Rubber Company
Mark Stewart, Chief Executive Officers
Southern Tire Mart LLC
Thomas Duff, Owner
T&W Tire, LLC
Adam Theissen, Owner