STRATEGIC PRIORITY: Core
AGENDA DATE: August 13, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 13 to increase the service contract with Locution Systems, Inc. for continued maintenance and support of the automated fire station alerting system for Dallas Fire-Rescue Department - Not to exceed $238,842.52, from $939,618.85 to $1,178,461.37 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued maintenance and support for the automated fire station alerting system for Dallas Fire-Rescue Department (DFD), managed by the Department of Information and Technology Services. The automated announcement system integrates with the existing Computer Aided Dispatch system. The system audibly announces alerts at fire stations for calls, notifies cell phones for emergency response, opens fire station garage doors, automatically enables overhead lights at fire stations, and visually alerts stations through the light-emitting diode message reader boards.
DFD has utilized the automated fire station alerting system since 2007 to respond to requests for emergency services. This agreement will provide for maintenance and support which includes software updates, 24-hour technical support, conduction of preventative maintenance checkups, and on-site technicians when needed.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the living wage of $22.05.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 22, 2005, the City Council authorized the purchase of a fire station alert system with Locution Systems, Inc. by Resolution No. 05-1997.
On October 28, 2009, the City Council authorized a contract amendment to extend the existing maintenance contract with Locution Systems, Inc. for continued maintenance of the automated announcement system for Dallas Fire-Rescue for a period of three years by Resolution No. 09-2612.
On October 28, 2009, the City Council authorized Supplemental Agreement No. 1 to the acquisition contract with Locution Systems, Inc. for the purchase and installation of visual alerting component reader boards by Resolution No. 09-2613.
On September 27, 2017, the City Council authorized a five-year service contract for maintenance and support of the City’s automated fire station alerting system with Locution Systems, Inc. by Resolution No. 17-1525.
On August 10, 2022, the City Council authorized Supplemental Agreement No. 10 to increase the service contract with Locution Systems, Inc. for continued maintenance and support of the existing automated fire station alerting system and to extend the term from September 28, 2022 to September 27, 2025, by Resolution No. 22-1123.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$75,404.52 |
$80,961.00 |
$82,477.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Locution Systems, Inc. |
Non-local |
0.00% |
OWNER/EXECUTIVE
Locution Systems, Inc.
1626 Cole Blvd, Suite 325
Golden, CO 80401
Glean Neal, President