PILLAR: Core
AGENDA DATE: April 8, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize (1) the rejection of proposals received for Group 1 for median and right-of-way grounds maintenance services for the Department of Transportation and Public Works; (2) the re-advertisement for Group 1 for median and right-of-way grounds maintenance services for the Department of Transportation and Public Works; and (3) a three-year service price agreement for Groups 2 through 31 and 33 through 37 for citywide grounds maintenance services - Good Earth Corporation in the estimated amount of $25,684,254.40, BrightView Landscape Services, Inc in the estimated amount of $12,841,276.18, V.L. & I., Inc dba URBAN LANDSCAPING & IRRIGATION in the estimated amount of $142,220.00, and Abescape Group, LLC in the estimated amount of $128,790.00, most advantageous proposers of thirteen - Total estimated amount of $38,796,540.58 - Financing: General Fund ($17,761,625.65), Stormwater Drainage Management Fund ($11,999,978.00), Dallas Water Utilities Fund ($4,256,816.48), Aviation Fund ($3,994,993.45), Nas Redevelopment Fund ($482,980.00), Equipment and Fleet Management Fund ($162,378.00), and Sanitation Operation Fund ($137,769.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for citywide grounds maintenance services. This agreement will be utilized for grounds maintenance of vacant lots, City-owned properties, and residential properties. Additionally, this agreement allows for trimming and pruning of overgrown shrubs and trees in these areas in the winter months to allow easier access during the mowing season.
This agreement provides for year-round maintenance for approximately 750 City-owned properties on a consistent schedule until the properties are removed from City ownership. The agreement also allows for the mowing of vacant lots and residential properties where a seizure warrant or signed consent form has been obtained. If a residential property is serviced under this agreement, the property owner will be billed for the cost of the service. During peak growing season an estimated 1,500 to 2,000 private properties will be serviced. The Department of Code Compliance staff monitors these services on a daily basis. The agreement will provide mowing, weed trimming, and litter removal services for 700 plus acres of flood control levees and gateways managed by the Dallas Water Utilities Department and will provide grounds maintenance services for parks and other City managed facilities.
The Department of Transportation Public Works (TPW) has determined it would be in the best interest of the City to reject all proposals for Group 1. The scope of work advertised for this group does not align with the City's needs. TPW will re-access the needs of the City and re-advertise with a revised scope.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Transportation and Public Works (1)
• Dallas Water Utilities Department (1)
• Park & Recreation Department (1)
• Department of Code Compliance (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Approach and workplan 30 points
• Cost 30 points
• Experience 25 points
• Use of Non-Gas Powered Equipment 10 points
• Local Preference Program 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2022, the City Council authorized a three-year service price agreement for citywide ground maintenance services with Good Earth Corporation and lncircle Management, Inc. by Resolution No. 22-1794.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$1,272,544.00 |
$1,433,953.00 |
$15,055,128.65 |
|
Stormwater Drainage Management Fund |
$ 517,830.00 |
$5,482,159.00 |
$ 5,999,989.00 |
|
Dallas Water Utilities |
$ 652,329.08 |
$1,476,079.40 |
$ 2,128,408.00 |
|
Aviation Fund |
$ 300,000.00 |
$ 750,000.00 |
$ 2,944,993.45 |
|
Nas Redevelopment Fund |
$ 130,000.00 |
$ 200,000.00 |
$ 152,980.00 |
|
Equipment and Fleet Management Fund |
$ 22,552.51 |
$ 54,126.00 |
$ 85,699.49 |
|
Sanitation Operation Fund |
$ 45,923.00 |
$ 45,923.00 |
$ 45,923.00 |
|
Total |
$2,941,178.59 |
$9,442,240.40 |
$26,413,121.59 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Good Earth Corporation |
Local |
88.98% |
|
BrightView Landscape Services, Inc |
Local |
41.46% |
|
V.L. & I., Inc dba URBAN LANDSCAPING & IRRIGATION |
Local |
80.00% |
|
Abescape Group LLC |
Non-local |
96.77% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BFZ25-00027831. We opened them on September 12, 2025. We recommend the City Council award this service price agreement to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposer
Proposers Address Score
*Good Earth Corporation 7922 Forney Rd. Multiple groups
Dallas, TX 75227
*BrightView Landscape 2315 Southwell Rd. Multiple groups
Services, Inc. Dallas, TX 75229
*V.L. & I., Inc dba 700 S Dallas Ave. Multiple groups
URBAN LANDSCAPING Lancaster, TX 75146
& IRRIGATION
*Abescape Group LLC 1418 Milam St. Multiple groups
Fort Worth, TX 76112
EARTHWORKS LANDSCAPE 13511 Greenlow Dr. Multiple groups
AND MAINTENANCE, LLC Houston, TX 77067
Green World Care 11518 Newberry St. Multiple groups
Dallas, TX 75229
JBa Land Management, LLC 10875 Jupiter Rd. Multiple groups
Dallas, TX 75218
Kingdom Brothers Power 3302 Francis Dr. Multiple groups
Washing Wylie, TX 75098
Perfect Finish dba Ntsm LLC 5501 Fishtrap Rd. Multiple groups
Suite 331
Denton, TX 76208
Reeder Industries Inc. 11923 South Coulter St. Multiple groups
Amarillo, TX 79119
River Art Landscape Design 7225 Fair Oaks Ave. Multiple groups
Apt 719
Dallas, TX 75231
T Smiths Lawn Services LLC 3315 Danieldale Rd. Multiple groups
Lancaster, TX 75146
Incircle Management, Inc. 5992 Mahotea Boone Trl. Non-responsive
Westlake, TX 76262
OWNERS/EXECUTIVES
Good Earth Corporation
Emily Points, Chief Exective Officer
BrightView Landscape Services, Inc
Jessica Durbin, Senior Vice President
V.L. & I., Inc dba URBAN LANDSCAPING & IRRIGATION
Dexter Payne, Chief Exective Officer
Abescape Group LLC
Abraham Herrera, Owner