STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 8, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of pre-cast water meter vaults, fiberglass manholes, manhole inserts, and wastewater access chambers for Dallas Water Utilities Department - FCX Performance, Inc. in the estimated amount of $2,268,231.00 and North Texas Winwater Co. in the estimated amount of $682,542.40, lowest responsible bidders of four - Total estimated amount of $2,950,773.40 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for pre-cast water meter vaults, fiberglass manholes, manhole inserts, and wastewater access chambers for Dallas Water Utilities Department. The pre-cast water meter vaults are installed at commercial sites, subdivisions, and public streets. New commercial developments are required to install vaults for meters 4” or greater, and they are primarily installed at new construction sites. The City replaces and or installs approximately 15 pre-cast water meter vaults annually due to new construction or aging vaults. The manhole structures are used as entry points to underground water and wastewater systems. Access to these areas allow City crew members to monitor and make repairs to underground water and wastewater mains.
On average, City crews replace and/or install 90 manhole structures per year due to aging and slow deterioration of the structure as a result of the corrosive environments within the water and wastewater systems. Replacement of the structures ensures the safety of City crew members.
Manhole structures are also replaced during major construction projects. It is sometimes determined that additional water and wastewater main extensions, wastewater access devices, and manholes are needed to accommodate future water and wastewater improvements within a redevelopment project.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 28, 2021, the City Council authorized a three-year master agreement for the purchase of pre-cast water meter vaults and fiber glass manholes for the Water Utilities Department with Oldcastle Precast, Inc. and FCX Performance, Inc. dba Pierce Pump Company by Resolution No. 21-0703.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$491,600.40 |
$590,136.00 |
$1,869,037.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,950,773.40 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• FCX Performance, Inc. - Local; Workforce - 11.00% Local • North Texas Winwater Co. -Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BU24-00024380. We opened them on May 30, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidder Address Amount
*FCX Performance, Inc. 9010 John W. Carpenter Frwy. Multiple lines
Dallas, TX 75247
*North Texas Winwater 1010 Industrial Way Dr. Multiple lines
Co. Anna, TX 75409
American Concrete 4040 Singleton Blvd. Multiple lines
Products of Texas #3505
Dallas, TX 75212
Fortiline, Inc. 11200 Seagoville Rd. Multiple lines
Balch Springs, TX 75180
OWNERS/EXECUTIVES
FCX Performance, Inc.
Travis Lee, Vice President
North Texas Winwater Co.
Zac Hansen, President