PILLAR: Fiscally Sound
AGENDA DATE: November 10, 2026
COUNCIL DISTRICT(S): 8
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the period November 10, 2026 through November 9, 2029 in the estimated amount of $353,996.50, with two one-year renewal options in the estimated amount of $240,750.37, as detailed in the Fiscal Information section, for comprehensive maintenance, troubleshooting, repair, and environmental compliance services for the landfill leachate systems and related infrastructure for the Department of Sanitation Services - Construction Squared Group LLC dba C2 Industrial, only proposer - Estimated amount of $594,746.87 - Financing: Sanitation Operation Fund (subject to annual appropriations)
*In alignment with Solid Waste Management Plan.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs.
This service price agreement will provide for comprehensive maintenance, troubleshooting, repair, and environmental compliance services for the landfill leachate systems and related infrastructure for the Department of Sanitation Services (SAN). Services will include routine monthly inspections, system monitoring, preventive maintenance, troubleshooting, and repairs to ensure the continued functionality, efficiency, and regulatory compliance of the City's landfill leachate management systems. These systems are essential for collecting and managing liquids generated within landfills to help prevent environmental contamination and protect surrounding soil and water resources. This agreement will support SAN's ongoing efforts to maintain critical landfill infrastructure, minimize operational disruptions, comply with applicable environmental regulations, and protect public health and the environment through safe and efficient landfill operations.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (1)
• Department of Equipment and Fleet Management (1)
• Department of Facilities and Real Estate Management (1)
• Department of Sanitation Services (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Experience and capabilities 25 points
• Prompt mobilization 20 points
• Technical approach 20 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
Sanitation Operation Fund |
$117,998.83 |
$117,998.83 |
$ 358,749.21 |
Initial Term: $353,996.50
Renewal Option Year 1: $116,157.31
Renewal Option Year 2: $124,593.06
Total $594,746.87
BUSINESS PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Construction Squared Group LLC dba C2 Industrial |
Local |
27.27% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposal from solicitation number BEZ26-00029609. We opened it on March 20, 2026. We recommend the City Council award this service price agreement in its entirety to the only proposer.
Proposers Address Score
Construction Squared Group LLC 8124 County Rd. 1016Z 91.20
dba C2 Industrial Joshua, TX 76058
Note: The Office of Procurement Services conducted a single proposal review and found no exceptions.
OWNER/EXECUTIVE
Construction Squared Group LLC dba C2 Industrial
David Bowers, President