PILLAR: Safe
AGENDA DATE: January 14, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Dallas Police Department
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement, with one four-year renewal option for turnkey fleet management services for the Dallas Police Department with Enterprise FM Trust through the Sourcewell cooperative agreement - Estimated amount of $1,876,268.40 - Financing: General Fund ($1,317,053.80) (subject to annual appropriations), MVCPA FY26 Auto Theft Taskforce Grant Fund ($184,733.10), MVCPA FY26 SB224 Catalytic Converter Grant Fund ($138,396.20), and Confiscated Monies-State 411 Fund ($236,085.30)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide turnkey fleet management services for the Dallas Police Department (DPD). This solution offers a comprehensive fleet program that replaces long-term vehicle rentals DPD currently utilizes with more cost-effective leases, while also providing an effective repair and maintenance program that will reduce vehicle downtime.
The proposed turnkey fleet management program will provide vehicle acquisition, a fuel program, fleet optimization services, and fleet disposition at the end of the lease term. Vehicle maintenance and repair are also included in the management program, with hundreds of maintenance providers at DPD’s disposal across the City of Dallas and beyond. Additionally, at the conclusion of the lease term, the vendor will auction off the used vehicle, and DPD will retain any residual equity from the sale to be used towards the lease of a new replacement vehicle, thereby reducing the cost of the new vehicle.
As part of the selection process, DPD collaborated with subject matter experts from DPD’s Fleet Unit and the City’s Department of Equipment and Fleet Management to develop a list of requirements. The requirements, along with a bid sheet for costs, were then distributed to two leading vendors with fleet management programs. Responses were received from two vendors, and pricing was assessed by members of DPD. Through this evaluation, the recommended vendor emerged as the lowest cost solution for the City.
The Sourcewell cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee will be briefed by memorandum regarding this matter on January 12, 2026.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$201,330.37 |
$262,523.16 |
$ 853,200.27 |
|
MVCPA FY26 Auto Theft Taskforce Grant Fund |
$ 28,114.14 |
$ 36,851.52 |
$ 119,767.44 |
|
MVCPA FY26 SB224 Catalytic Converter Grant Fund |
$ 21,028.88 |
$ 27,615.84 |
$ 89,751.48 |
|
Confiscated Monies-State 411 Fund |
$ 35,816.97 |
$ 47,121.96 |
$ 153,146.37 |
|
Total |
$286,290.36 |
$374,112.48 |
$1,215,865.56 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Enterprise FM Trust |
Local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVES
Enterprise FM Trust
4201 SH 161, Suite 110
Irving, TX 75038
Chrissy Taylor, President and Chief Executive Officer
Bryan Taylor, Senior Vice President