STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: February 22, 2023
COUNCIL DISTRICT(S): 2, 3, 4, 6, 8, 10, Outside City Limits
DEPARTMENT: Water Utilities Department
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for roof replacements and minor building repairs at Dallas Water Utilities owned facilities (list attached to the Agenda Information Sheet) - Gadberry Construction Company, Inc., lowest responsible bidder - Not to exceed $9,359,000.00 - Financing: Water Construction Fund ($6,173,679.00), Wastewater Capital Improvement G Fund ($2,769,321.00), and Storm Drainage Management Capital Construction Fund ($416,000.00)
Body
BACKGROUND
Dallas Water Utilities (DWU) utilizes 270 structures with approximately 1.7 million square feet of roof systems that have an estimated replacement value of $20,400,000. DWU facilities are generally exposed to more aggressive and corrosive environments due to chemicals used in some of the treatment processes. With this exposure, roof materials break down at a higher rate, necessitating frequent repair and maintenance to properly manage these assets.
In 2019, a roof assessment was performed on all DWU buildings by Terracon Consultants, Inc. Working with Terracon, DWU established a priority ranking for replacing roofs based on age and wear. This contract is Priority 1 roofs that have reached the end of their life and Priority 2 - one to two years of expected life left.
This action will authorize a construction services contract for work associated with roof replacements at 46 buildings and minor renovations of windows and parapets at the Elm Fork and Eastside Water Treatment plants. The proposed work was prioritized based on roof and structure assessments and packaged for replacement and renovation under this contract. Regularly scheduled roof replacements and repairs along with minor renovations protect critical building assets and ensure continued reliable water, wastewater, and stormwater service to approximately 2.5 million customers.
The following chart illustrates Gadberry Construction Company, Inc.’s contractual activities with the City of Dallas for the past three years:
PBW DWU PKR TRN
Projects Completed 0 0 0 0
Active Projects 0 1 0 0
Change Orders 0 0 0 0
Projects Requiring Liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
ESTIMATED SCHEDULE OF PROJECT
Begin Construction March 2023
Complete Construction July 2024
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Water Construction Fund |
$6,173,679.00 |
$0.00 |
$0.00 |
|
Wastewater Capital Improvement G Fund |
$2,769,321.00 |
$0.00 |
$0.00 |
|
Storm Drainage Management Capital Construction Fund |
$ 416,000.00 |
$0.00 |
$0.00 |
|
Total |
$9,359,000.00 |
$0.00 |
$0.00 |
Council District Amount
2 $ 193,600.00
3 $ 566,600.00
4 $3,316,200.00
6 $ 778,600.00
8 $1,008,600.00
10 $ 459,600.00
Outside City Limits $3,035,800.00
Total $9,359,000.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$9,359,000.00 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
6.02% |
34.77% |
$3,253,825.00 |
|
• This contract exceeds the M/WBE goal. |
|
• This contract did not meet the M/WBE goal, however, the overall M/WBE participation was met. |
|
• Gadberry Construction Company, Inc- Local; Workforce - 15.80% Local |
PROCUREMENT INFORMATION
The following bids with quotes were received and opened on October 14, 2022:
*Denotes successful bidder
Bidders Bid Amount
*Gadberry Construction Company, Inc. $ 9,359,000.00
1312 Conant Street
Dallas, Texas 75207
Texas Roof Management, Inc. $10,553,830.00
OWNER
Gadberry Construction Company, Inc.
Dustin Gadberry, President
MAP
Attached