STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 24, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of aggregate materials for multiple city departments - Q. Roberts Trucking, Inc. in the estimated amount of $2,975,400, DFW Materials LP in the estimated amount of $1,520,904, Big City Crushed Concrete, LLC in the estimated amount $918,750, Green Dream International, LLC in the estimated amount of $501,600, and The LETCO Group, LLC dba Living Earth in the estimated amount of $436,500, lowest responsible bidders of seven - Total estimated amount of $6,353,154 - Financing: General Fund ($3,960,874) and Sanitation Operation Fund ($2,392,280)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Department of Public Works
• Department of Sanitation Services
• Park & Recreation Department
This master agreement will provide for the purchase of aggregate materials for multiple city departments. This master agreement provides various types of aggregate materials that will be used by various City departments for construction projects, levees, earthen channels, and parks. Examples of materials available through this master agreement include:
• Crushed concrete
• Sand
• Soil
• Stone
The aggregate materials available through this agreement are also used for ongoing construction and repair projects such as streets, alleys, and non-paved roadways. The Department of Public Works currently performs over 600 lane miles of street maintenance related repairs and improvements. The Park & Recreation Department will utilize the aggregate materials to improve the quality of parks. The Department of Sanitation Services will utilize the aggregate materials to maintain roads, environmental projects, and other such regulatory requirements as required by landfill operations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 24, 2022, the City Council authorized a three-year master agreement for the purchase of aggregate materials for multiple city departments with Green Dream International, Earth Haulers, Inc., Q. Roberts Trucking, Inc., and NSG Logistics, LLC dba Nebraska Salt & Grain by Resolution No. 22-1217.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$ 750,500.00 |
$1,462,400.00 |
$1,747,974.00 |
|
Sanitation Operation Fund |
$ 797,426.66 |
$ 797,426.67 |
$ 797,426.67 |
|
Total |
$1,547,926.66 |
$2,259,826.67 |
$2,545,400.67 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$6,353,154.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
1.03% |
47.87% |
$3,040,875.00 |
|
• This contract does not meet the M/WBE goal. |
|
• Q. Roberts Trucking, Inc. - Local; Workforce - 0.00% Local • DFW Materials LP - Non-local; Workforce - 0.00% Local • Big City Crushed Concrete, LLC - Local; Workforce - 0.00% Local • Green Dream International - Non-local; Workforce - 0.00% Local • The LETCO Group, LLC dba Living Earth - Local; Workforce - 18.28% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BG23-00022436. We opened them on July 14, 2023. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Q. Roberts Trucking, Inc. 2508 Club Terrace Drive Multiple Lines
Dallas, TX 75237
*DFW Materials LP 4200 North Main Street Multiple Lines
Fort Worth, TX 76106
*Big City Crushed Concrete 11143 Goodnight Lane Multiple Lines
LLC Dallas, TX 75093
*Green Dream International 32 West 8th Street Multiple Lines
Erie, PA 16501
*The LETCO Group. 1901 California Crossing Road Multiple Lines
dba Living Earth Dallas, TX 75220
Victory Company 2801 Flintrock Trace Multiple Lines
Austin, TX 78738
J Ruedas Trucking, LLC 109 Elam Road Multiple Lines
Suite A
Balch Springs, TX 75180
OWNERS
Q. Roberts Trucking, Inc.
Quincy Roberts, Chief Operating Officer
DFW Materials LP
Karl Bergmann, Principal
Big City Crushed Concrete, LLC
Michael Richard, Vice President
Green Dream International
Eman Radha, Owner
Varand Vartanian, President
The LETCO Group dba Living Earth
Eoin Lehane, Chief Executive Officer