STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Public Works
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 4 to the master agreement contract with U.S. Intelliwake LLC to provide electronic invoicing and reporting resources to local governments through the North Texas Share Cooperative Purchasing Program to include the software invoicing capabilities for 2025 Slurry Seal and Polymer Modified Micro Surfacing Contract, 2025 Annual Street Maintenance Contract and 2025 Annual Street Resurfacing Contract - Not to exceed $123,487.03 - Financing: Bond Program Administration Fund
Body
BACKGROUND
On October 11, 2016, the City Council authorized a five-year Master Interlocal Purchasing Agreement with the North Central Texas Council of Governments (NCTCOG) for the North Texas Share Cooperative Purchasing Program. The North Texas Share conforms to Texas Statutes that are applicable for competitive bids and proposals in accordance with the Interlocal Cooperative Act, Chapter 791 of the Texas Government Code. In addition, North Texas Share solicits and receives bids from manufacturers and dealers throughout the United States by Resolution No. 16-1673. The contract No. assigned was 20-1682.
This action will authorize Supplemental Agreement No. 4 to the master agreement contract with U.S. Intelliwake, LLC for the software licensing fee to provide electronic invoicing and reporting resources to local governments, through the North Texas Share Cooperative Purchasing Program, to include the software invoicing capabilities for 2025 Slurry Seal and Polymer Modified Micro Surfacing Contract, 2025 Annual Street Maintenance Contract and 2025 Annual Street Resurfacing Contract.
ESTIMATED SCHEDULE OF PROJECT
Begin Contract October 2024
Complete Contract September 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2023, the City Council authorized Supplemental Agreement No. 2 to the existing contract with U.S Intelliwake, LLC to provide electronic invoicing and reporting resources to local governments, through the North Texas Share Cooperative Purchasing Program, to include the software invoicing capabilities for the 2023 Improved Alley Maintenance Projects, the 2023 Annual Street Maintenance Contract and the 2023 Annual Street Resurfacing Contract and to amend the Master Interlocal Purchasing Agreement with NCTCOG for the North Texas Share Cooperative Purchasing Program extending the term for five years from October 19, 2023 to October 18, 2028, by Resolution No. 23-0456.
On March 27, 2024, the City Council authorized Supplemental Agreement No. 3 to the existing contract with U.S Intelliwake, LLC to provide licensing fees for the 2024 Improved Alley Maintenance Projects, the 2024 Annual Street Maintenance Contract and the 2024 Annual Street Resurfacing Contract by Resolution No. 24-0430.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Bond Program Administration Fund |
$0.00 |
$123,487.03 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$123,487.03 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• U.S. Intelliwake, LLC - Non-Local; Workforce - 0.00% Local |
OWNER/EXECUTIVE
U.S. Intelliwake, LLC
Kerry A. Augustine, Chief Executive Officer
MAP
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