PILLAR: Fiscally Sound
AGENDA DATE: May 27, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for temporary sanitation field labor for the Department of Sanitation Services - A & Associates, Inc., most advantageous proposer of ten - Estimated amount of $66,324,838.08 - Financing: Sanitation Operation Fund (subject to annual appropriations)
*In alignment with Solid Waste Management Plan.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for temporary day labor services to support the Department of Sanitation Services. Under this agreement, the vendor will recruit, screen, and provide temporary workers on an as-needed basis to supplement the Department of Sanitation Services staff in daily solid waste management operations. These workers will primarily perform manual waste and recycling collection on routes that cannot be serviced by automated collection vehicles. Additional duties include landfill and transfer station support and other general labor tasks. Temporary workers will receive daily work assignments and direction from City staff but will remain employees of the staffing agency, which is responsible for hiring, background checks, drug testing, safety training, payroll, and supervision. Utilizing temporary day laborers provides the Department of Sanitation Services with operational flexibility to adjust staffing levels and respond to daily service demands while maintaining service reliability.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Equipment and Fleet Management (1)
• Department of Human Resources (1)
• Department of Sanitation Services (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated pricing and local preference.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Approach to filling positions 35 points
• Experience and capabilities 30 points
• Pricing 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Finance Committee was briefed by memorandum regarding this matter on April 21, 2026. <https://dallascityhall.com/government/citymanager/Documents/Council%20Materials/P.%20temp%20labror%20San.pdf>
The Finance Committee was briefed by memorandum regarding this matter on May 26, 2026. <https://dallascityhall.com/government/citymanager/Documents/Council%20Materials/May%2027,%202026,%20City%20Council%20Agenda%20Item%20%2326-1709A.pdf>
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Sanitation Operation Fund |
$1,650,000.00 |
$12,250,000.00 |
$52,424,838.08 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
A & Associates, Inc. |
Local |
23.85% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BTZ25-00028774. We opened them on October 31, 2025. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*A & Associates, Inc. 1420 West Mockingbird Ln. 72.98
Dallas, TX 75247
Conquer Employment 8500 North Stemmons Frwy. 69.51
Suite 1095
Dallas, TX 75247
Sterling Personnel 3200 Broadway Blvd. 60.00
Suite 130
Garland, TX 75043
Beatty's Services, Inc. 450 Sutter St. 59.94
Suite 1215
San Fancisco, CA 94108
Bergman Brothers Staffing, 5205 Monroe Rd. 56.58
Inc. Suite C
Charlotte, NC 28205
Career Match Solutions, LLC 9056 Pinebreeze Dr. 56.08
Riverview, FL 33578
Crescent Career Consultants 1615 Poydras St. 55.65
New Orleans, LA 70112
HIRED Staffing Solutions, Inc. 2351 West Northwest Hwy. 48.13
Suite 3140
Dallas, TX 75220
Octagon Staffing, LLC 2327 Commerce St. 47.32
Suite 100B
Houston, TX 77002
C1 Staffing 13101 Preston Rd. Non-responsive
Suite 110 No. 3217
Dallas, TX 75240
OWNER/EXECUTIVES
A & Associates, Inc.
Gail Luchey, President
Andrew Luchey, Chief Executive Officer