STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize (1) the rejection of proposals received for components two, six, and seven for the project management services and owner’s representation for the implementation of the Kay Bailey Hutchison Convention Center Dallas master plan; (2) the re-advertisement of the solicitation for components two, six, and seven; and (3) a three-year professional services contract in the amount of $3,266,575.00 with a $500,000.00 contingency for a one-year renewal option as detailed in the Fiscal Information section, for project management services and owner’s representation for the implementation of component five of the Kay Bailey Hutchison Convention Center Dallas master plan, which includes project management of the process for the renovation and reconstruction of Pioneer Plaza and Cemetery - Metropolitan Infrastructure, PLLC, most highly qualified proposer of seven - Total not to exceed $3,766,575.00 - Financing: Convention Center Construction Fund (subject to annual appropriations)
Body
BACKGROUND
Actions 1 and 2 will authorize the rejection of the proposals received for solicitation BBZ23-00021453 for project management services and owner’s representation for the implementation of the Kay Bailey Hutchison Convention Center Dallas master plan and the re-advertisement for components two, six, and seven for the project management services and owner’s representation for the implementation of the Kay Bailey Hutchison Convention Center Dallas master plan.
Action 3 will provide for project management services for the implementation of component five of the Kay Bailey Hutchison Convention Center Dallas (KBHCCD) master plan: Pioneer Plaza and Pioneer Cemetery. The implementation of the KBHCCD master plan component five includes project management of the process to renovate Pioneer Plaza and Cemetery, the delivery of which incorporates, but is not limited to:
• Assisting with the development of solicitations for architecture, engineering, design, public art refurbishment, geotechnical services and construction where necessary
• Developing and providing control processes for the project
• Outreach and communication
• Budgeting and cost tracking
• Project scheduling
This professional services contract will assist in delivering a renovated plaza and unique downtown experience that reflects the City’s values and spotlights Dallas’ history, by leveraging spatial opportunities created by the realignment and transformation of the Kay Bailey Hutchison Convention Center Dallas.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Convention and Event Services (1)
• Department of Public Works (1)
• Department of Transportation (1)
• Office of Economic Development (1)
• Business Enterprise Hub (1)*
*The Business Enterprise Hub evaluated MWBE participation.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Project understanding, methodology, and approach 40 points
• Experience and qualifications 35 points
• MWBE participation 15 points
• Local market experience 10 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Transportation and Infrastructure Committee was briefed on the KBHCCD Master Plan on December 8, 2020.
The City Council was briefed by memorandum regarding the KBHCCD Master Plan on January 22, 2021. <https://dallascityhall.com/government/citymanager/Documents/FY%2020-21%20Memos/Kay%20Bailey%20Hutchison%20Convention%20Center%20Master%20Plan%20update%20-%20Memo_01222021.pdf>
The City Council was briefed by memorandum regarding progress to-date on the KBHCCD Master Plan on August 13, 2021. <https://dallascityhall.com/government/citymanager/Documents/FY%2020-21%20Memos/KBHCCD%20Master%20Plan%20Contract%20Update_Memo_08132021.pdf>
The Economic Development Committee was briefed on the KBHCCD Master Plan and the Project Financing Zone on October 4, 2021.
On October 13, 2021, the City Council authorized the designation of Project Financing Zone Number One, City of Dallas, Texas by Ordinance No. 32016, by Resolution No. 21-1650.
The Transportation and Infrastructure Committee was briefed regarding the KBHCCD Master Plan Alternative Recommendation and Requirements Pursuant to Texas Local Government Code Chapter 334 on December 7, 2021.
The Transportation and Infrastructure Committee was briefed on the “Kay Bailey Hutchison Convention Center Dallas (KBHCCD) Master Plan Alternative Recommendation and Requirements Pursuant to Texas Local Government Code Chapter 334 on December 7, 2021.
The Transportation and Infrastructure Committee was briefed by memorandum regarding an update on questions presented during the December 7, 2021 committee meeting on December 17, 2021. <https://dallascityhall.com/government/citymanager/Documents/FY%2021-22%20Memos/KBHCCD%20Master%20Plan_Memo_12172021.pdf>
The City Council was briefed by memorandum regarding this matter on December 17, 2021. <https://dallascityhall.com/government/citymanager/Documents/FY%2021-22%20Memos/KBHCCD%20Master%20Plan_Memo_12172021.pdf>
The Transportation and Infrastructure Committee was briefed regarding the KBHCCD Master Plan Alternative Recommendation and Requirements Pursuant to Texas Local Government Code Chapter 334 on January 18, 2022.
The City Council was updated by memorandum regarding questions presented during the January 18, 2022 Transportation and Infrastructure briefing on January 28, 2022. <https://dallascityhall.com/government/citymanager/Documents/FY%2021-22%20Memos/KBHCCD%20Master%20Plan%20Update%20Memo%20-%20Follow-Up%20to%20TRNI%20Committee.pdf>
The City Council was briefed by memorandum regarding questions presented by a constituent regarding the KBHCCD Master Plan on January 28, 2022. <https://dallascityhall.com/government/citymanager/Documents/FY%2021-22%20Memos/KBHCCD%20Master%20Plan%20Update%20-%20Additional%20Questions.pdf>
The City Council was briefed on the “KBHCCD Master Plan Alternative Recommendation and Requirements Pursuant to Texas Local Government Code Chapter 334” on February 2, 2022.
On February 9, 2022, the City Council authorized the adoption of the 3C west of Lamar alternative to implement KBHCCD Master Plan and the city manager to take the necessary steps to implement the 3C alternative by Resolution No. 22-0334.
On May 11, 2022, the City Council authorized providing advance planning and feasibility for the KBHCCD Master Plan by Resolution No. 22-0742.
On September 14, 2022, the City Council authorized a reimbursement agreement with Union Pacific Railroad Company for preliminary engineering services for the portion of the proposed expansion of the Kay Bailey Hutchison Convention Center that impacts Union Pacific Railroad’s tracks, including improvements to infrastructure by Resolution No. 22-1348.
On February 7, 2023, the Transportation & Infrastructure and Economic Development Committees were briefed about the KBHCCD Master Plan - Next Steps during a special called meeting.
The Transportation & Infrastructure and Economic Development Committees were updated by memorandum on questions presented during the special called meeting on February 24, 2023.
On May 22, 2023, the Government Performance and Finance Committee was briefed about the KBHCCD Master Plan and Fair Park Improvements.
The Government Performance and Finance Committee was briefed by memorandum on the KBHCCD Master Plan and Fair Park Improvements on June 13, 2023. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=12081687&GUID=103AA241-23F2-4BE8-8FF9-F1CC38B0F3C0>
On June 14, 2023, the City Council approved a resolution expressing official intent for the City to reimburse itself for costs and expenses incurred in connection with the Kay Bailey Hutchison Master Plan from obligations that will be issued after the expenditures by Resolution No. 23-0774.
On September 13, 2023, the City Council authorized a professional services contract for Component One of the Kay Bailey Hutchison Convention Center Dallas Master Plan to Inspire Dallas for Project Management/Owner’s Representation, by Resolution No. 23-1254.
The Government Performance and Finance Committee was briefed on the FY 2023-24 Debt Issuance Overview on October 23, 2023.
On February 5, 2024, the Economic Development Committee was briefed about the Kay Bailey Hutchison Convention Center Dallas Master Plan - Convention Center Component.
On February 28, 2024, the City Council authorized a professional services contract for Component Three of the Kay Bailey Hutchison Convention Center Dallas Master Plan to McKissack and McKissack for Project Management/Owner’s Representation, by Resolution No. 24-0388.
On February 28, 2024, the City Council authorized a professional services contract for Component Four of the Kay Bailey Hutchison Convention Center Dallas Master Plan to Dikita Enterprises for Project Management/Owner’s Representationby Resolution No 24-0389.
The City Council was briefed on The Kay Bailey Hutchison Convention Center Dallas Master Plan and Transportation Initiatives on March 6, 2024.
The Economic Development Committee was updated by memorandum about the Kay Bailey Hutchison Convention Center Dallas Master Plan Solicitations on June 3, 2024.
The Economic Development Committee was briefed by memorandum about the Kay Bailey Hutchison Convention Center Dallas Master Plan Progress, Outreach, and Engagement on August 5, 2024.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Convention Center Construction Fund |
$1,000,000.00 |
$500,000.00 |
$2,266,575.00 |
Initial Term: $3,266,575.00
Scope Change Contingency $ 500,000.00
Total $3,766,575.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$3,766,575.00 |
Professional Services |
38.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
47.09% |
99.30% |
$3,740,208.98 |
|
• This contract exceeds the M/WBE goal. |
|
• Metropolitan Infrastructure - Local; Workforce - 22.22% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Qualifications |
• Utilized for procurements involving professional services |
|
|
• Recommended offeror whose response is most qualified, considering the relative evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BBZ23-00021453. We opened them on April 28, 2023. We recommend the City Council award this professional services contract to the most advantageous proposer. In compliance with state law concerning professional services evaluation, cost was neither considered in the evaluation nor reflected in the scoring.
*Denotes successful proposer
Proposers Address Score
*Metropolitan Infrastructure 2626 Cole Ave. 90.50
Suite 300
Dallas, TX 75204
Inspire Dallas, LLC 1401 Botham Jean Blvd. 77.00
Dallas, TX 75215
WSP USA, Inc. One Penn Plaza 75.25
New York, NY 10119
Arup Texas 77 Water St. 66.00
New York, NY 10005
PSA Management, Inc. 2777 North Stemmons Frwy. 49.50
Suite 1035
Dallas, TX 75207
The Preo Group, LLC 2301 Ohio Dr. 33.25
Suite 285
Plano, TX 75093
KDC ACARI Clark JV LLC 8115 Preston Rd. Non-responsive
Suite 700
Dallas, TX 75225
OWNER/EXECUTIVE
Metropolitan Infrastructure, PLLC
Louis Frisbie, Chief Executive Officer