PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of service weapons, equipment, accessories, and an option for a trade-in allowance for the Dallas Police Department - G T DISTRIBUTORS INC, lowest responsible bidder of two - Estimated amount of $1,868,529.30 - Financing: General Fund
Body
BACKGROUND
This action does not authorize or encumber funding. The master agreement establishes pre-negotiated pricing for a specified period of time. Actual expenditure will occur only when products/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past five years has been approximately $465,900.00 per year.
This master agreement will provide for service weapons, equipment, accessories, and an option for a trade-in allowance for the Dallas Police Department. This agreement supports operational readiness and safeguards public safety personnel as well as the public. Purchases include the replacement and newly issued service weapons, necessary accessories, and supporting equipment required to maintain standardized and reliable equipment across the department. The agreement will also allow a trade-in option for eligible existing service weapons and equipment.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2020, the City Council authorized a five-year master agreement for the purchase of service weapons, equipment, accessories, and an option for a one-time trade-in allowance on City owned service weapons for the Police Department with GT Distributors, Inc. and Proforce Marketing, Inc. dba Proforce Law Enforcement by Resolution No. 20-1904.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
General Fund |
$373,705.86 |
$403,706.46 |
$1,091,116.98 |
BUSINESS PARTICIPATION
|
Prime Contractor Information |
|
Prime Certification |
None |
|
Headquarters |
Non-Local |
|
Prime Workforce Residing in Dallas |
0.00% |
|
SBE Utilization |
|
DRIVE SBE Participation Goal |
6.48% |
|
Total SBE Commitment |
0.00% |
|
Economic Impact |
|
City of Dallas Spend |
$0.00 (0.00%) |
|
DFW MSA Spend |
$0.00 (0.00%) |
|
Non-Local Spend |
$1,868,529.30 (100%) |
|
The proposed contract does not meet the SBE goal and retains 0.00% of total spend within the Dallas-Fort Worth-Arlington MSA. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BU26-00030264. We opened them on July 17, 2026. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*G T DISTRIBUTORS 1124 New Meister Ln. $1,868,529.30
INC Suite 100
Pflugerville, TX 78660
Primary Arms, LLC 3219 South Sam Houston Pkwy. Non-responsive
Houston, TX 77047
OWNER/EXECUTIVE
G T DISTRIBUTORS INC
William J. Orr, Jr., Founder