STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize (1) Supplemental Agreement No. 5 to increase the service contract for hosting maintenance, and support of ESO Visual Fire Software used by Fire-Rescue for the Department of Information and Technology Services not to exceed $168,223.00, from $841,115.00 to $1,009,338.00; and (2) execution of a two-year service contract for continuous hosting, maintenance, and support of ESO Visual Fire software used by the Dallas Fire-Rescue Department for the Department of Information and Technology Services in an amount not to exceed $362,100.01 - ESO Solutions, Inc., sole source - Total not to exceed $530,323.01 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This new service contract will provide continuous hosting, maintenance, and support of ESO Fire software that links to the Fire Record Management System (FRMS) utilized by the Fire-Rescue Department (DFR) to the National Fire Incident Reporting System (NFIRS). This software supports built-in data validation tools that assist DFR with ensuring fire incident reports are correctly filled in accordance with the NFIRS standards.
Key Benefits:
• ESO’s integrated fire software products eliminates duplicate data entry.
• The system then logs for the fire personnel the data needed for emergency calls
• The system compiles that data into a required state report and sends the report on the fire department’s behalf.
• This software also captures fire service injuries and exposures by documenting firefighter injuries, any exposure details, and runs reports to analyze frequency and trends.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 10, 2016, the City Council authorized a two-year service contract, with a one-year renewal option, for maintenance and support of Visual Fire software with ESO Solutions, Inc. by Resolution No. 16-1167.
On November 8, 2017, the City Council authorized Supplemental Agreement No.1 to exercise renewal options to the service contract for maintenance and support of Visual Fire software with ESO Solutions, Inc. by Resolution No. 17-1744.
On June 26,2019, the City Council authorized Supplemental Agreement No.4 to execute a five-year service contract for hosting, maintenance, and support of ESO Fire software with Solutions, Inc. by Resolution No. 19-1023.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$168,223.00 |
$176,634.15 |
$185,465.86 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$530,323.01 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Sole Source Agreements. |
|
• ESO Solutions, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
OWNER/EXECUTIVE
ESO Solutions, Inc.
11500 Alterra Parkway
Suite 100
Austin, TX 78758
Robert Munden, Chief Legal and Compliance Officer