PILLAR: Fiscally Sound
AGENDA DATE: August 12, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for janitorial services for the Dallas Water Utilities Department - Oriental Building Services, Inc. in the estimated amount of $2,893,538.25, JDM Janitorial Inc. in the estimated amount of $1,340,884.00, and Member's Building Maintenance, LLC. in the estimated amount of $245,780.08, lowest responsible bidders of twenty-five - Total estimated amount of $4,480,202.33 - Financing: Dallas Water Utilities Fund ($4,274,678.33) and Stormwater Drainage Management Fund ($205,524.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past five years has been approximately $539,000.00 per year.
This service price agreement will provide for janitorial services for the Dallas Water Utilities Department (DWU). Janitorial services are essential to maintain clean, sanitary, and operational City facilities. Routine cleaning and disinfecting services help reduce the spread of germs and support overall public health. The City’s cleaning requirements align with established guidelines from the International Sanitary Supply Association, Green Seal, Inc. and the Centers for Disease Control, including the use of environmentally preferred Green Seal-certified cleaning products and supplies as required in the specifications.
This agreement will include, but is not limited to, the following locations:
• DWU pumping locations
• Material services
• Meter shops
• Storm drainage pump stations
• Wastewater treatment plants
• Water treatment plants
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 14, 2025, the City Council authorized a five-year service price agreement for janitorial services for the Dallas Water Utilities Department and Office of Community Care and Empowerment with Ivy Glaze, LLC and Andrews Building Services, Inc. by Resolution No. 25-0734.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$284,977.96 |
$854,935.68 |
$3,134,764.69 |
|
Stormwater Drainage Management Fund |
$ 0.00 |
$ 47,955.60 |
$ 157,568.40 |
|
Total |
$284,977.96 |
$902,891.28 |
$3,292,333.09 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Oriental Building Services, Inc. |
Local |
59.26% |
|
JDM Janitorial Inc. |
Non-local |
8.09% |
|
Member's Building Maintenance, LLC. |
Local |
34.74% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD26-00029195. We opened them on February 20, 2026. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Oriental Building Services, 2526 Manana Dr. Multiple groups
Inc. Suite 107
Dallas, TX 75220
*JDM Janitorial Inc. 2163 Golden Heights Rd. Multiple groups
Suite 209
Fort Worth, TX 76177
*Member's Building 2035 Royal Ln. Multiple groups
Maintenance, LLC. Suite 285
Dallas, TX 75229
D&A Building Services, Inc. 13637 North Central Pkwy. Multiple groups
Unit D20
Dallas TX 75243
Quality 1st Cleaning 4951 Collett Little Rd. Multiple groups
Services LLC 252
Fort Worth, TX 76119
American Facility Service, Inc. 1325 Union Hill Industrial Ct. Multiple groups
Suite A
Alpharetta, GA 30004
Ivy Gaze LLC 110 West Randol Mill Rd. Multiple groups
Suite 240
Arlington, TX 76011
CCS Facility Services - Texas, 2500 Central Pkwy. Multiple groups
Inc. Suite G
Houston, TX 77092
LGC Global Energy FM, LLC 7047 Twin Hills Ave. Multiple groups
Dallas, TX 75231
Technologies Link Business 3319 Sterling Vista Blvd. Multiple groups
and Services Corporation Katy, TX 77494
CTJ Maintenance, Inc. 6565 North MacArthur Blvd. Multiple groups
Suite 225
Irving, TX 75039
UBM Enterprise, Inc. 11102 Ables Ln. Multiple groups
Dallas, TX 75229
Andrews Building Service, Inc. 10555 Newkirk St. Multiple groups
Suite 520
Dallas, TX 75220
UR Peace, LLC 517 Caravaca Dr. Multiple groups
Garland, TX 75043
BIO-Janitorial Service, Inc. 6630 North 47th Ave. Multiple groups
Suite 4
Glendale, AZ 85301
MGE Solutions LLC 3701 FM 1181 Multiple groups
Ennis, TX 75119
Superior Commercial 220 East Pleasant Run Rd. Multiple groups
Cleaning LLC Dallas, TX 75208
Facility Service Janitorial 2750 Carpenter Rd. Multiple groups
dba Facilities 360 Suite 5
Ann Arbor, MI 48108
Jengo Facilities LLC 539 West Commerce St. Multiple groups
Dallas, TX 75208
RT Solutions Group LLC 7505 Fresh Springs Rd. Multiple groups
Fort Worth, TX 76120
Oneliance LLC 13266 Reese Blvd. East Non-responsive
Suite 500
Huntersville, NC 28078
SBS Maintenance & 1717 Gesner Rd. Non-responsive
Cleaning LLC Houston, TX 77070
Midwest Maintenance 4601 Touchton Rd. East Non-responsive
Company, Inc. Suite 3400
Jacksonville, FL 32246
Global Building Maintenance, 11126 Shady Trl. Non-responsive
Inc. Dallas, TX 75229
Nuelene Holdings LLC 14205 North Mo Pac Expwy. Non-responsive
Suite 570 PMB 784418
Austin, TX 78728
OWNERS/EXECUTIVES
Oriental Building Services, Inc.
Steve Gye, President
JDM Janitorial Inc.
Joseph Lockhart Jr., President
Member's Building Maintenance, LLC.
Odes H. Kim, President