STRATEGIC PRIORITY: Safe
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Dallas Police Department
EXECUTIVE: Dominique Artis
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year cooperative purchasing agreement for a cloud-based policy management and compliance platform for the Dallas Police Department with PMAM Corporation through the Texas Department of Information Resources (Contract: DIR-CPO-5263) cooperative agreement; and (2) an increase in appropriations in an amount not to exceed $100,000.00 in the Confiscated Monies-Federal Fund - Not to exceed $300,000.00 - Financing: Confiscated Monies-Federal Fund ($100,000.00) and General Fund ($200,000.00) (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide for cloud-based software-as-a-service (SaaS) policy management and compliance platform. This agreement includes access for 3,800 users per year and allows Dallas Police Department (DPD) to increase the users should the need arise due to departmental growth.
The policy management and compliance platform will allow the Dallas Police Department to modernize administrative and operational functions, improving both internal processes, and the overall performance of the department. The platform is a comprehensive solution that allows DPD to centralize key documentation and processes, reducing complexity and improving efficiency across the department. This platform enables the creation, management, distribution, and tracking of departmental policies, training classes, training documents, departmental forms, employee reviews, audits, and ensures compliance with accreditation standards while providing a repository of training records, performance reviews, departmental forms, and documentation.
Being cloud-based with unlimited storage, the platform eliminates the need for internal server maintenance requirements ensuring DPD users always have access to the latest updates, features, and upgrades without requiring manual intervention. Unlike the current systems, this policy management and compliance platform allows seamless synchronization of data across various functions, facilitating reporting, analytics, and better-informed decision-making for DPD.
The Texas Department of Information Resources (Contract: DIR-CPO-5263) cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee will be briefed by memorandum regarding this matter on May 12, 2025.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Confiscated Monies-Federal Fund |
$100,000.00 |
$ 0.00 |
$ 0.00 |
|
General Fund |
$ 0.00 |
$100,000.00 |
$100,000.00 |
|
Totals |
$100,000.00 |
$100,000.00 |
$100,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$300,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$300,000.00 |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements, however, the prime contractor is a certified M/WBE. |
|
• PMAM Corporation - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
PMAM Corporation
5430 Lyndon B Johnson Freeway
Suite 370
Dallas, Texas 75240
Pankaj Kumar, Chief Executive Officer