STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a six-year service price agreement for helicopter parts, maintenance, and repairs for the Police Department’s Helicopter Unit - CNC Technologies LLC, most advantageous proposer of two - Estimated amount of $1,703,035.70 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for helicopter parts, maintenance, and repairs for the Police Department's Helicopter Unit. The helicopter unit operates 24 hours a day, 7 days a week, and has been in operation for over 50 years providing an aerial vantage in response to emergency calls. Frequently, the unit is first to respond to emergency calls and is able to provide advanced situational information to ground units.
This service price agreement will provide scheduled maintenance and repair services for searchlight equipment, aircraft cameras, aero computer mission computers, and airborne display monitors. Additionally, this includes all related grounds-based infrastructure such as downlinking systems, downlink equipment for the Emergency Operations Center at City Hall.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Police Department (3)
• Fire-Rescue Department (1)
• Department of Sanitation Services (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Capabilities and expertise 35 points
• Experience and qualifications 30 points
• Cost 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contract information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 23, 2020, the City Council authorized a six-year service price agreement for helicopter engine maintenance and parts for the Police Department’s Helicopter Unit with Uniflight, LLC; and the ratification of the City Manager’s purchase of a helicopter engine maintenance overhaul with Uniflight, LLC, by Resolution No. 20-1453.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$425,758.92 |
$567,678.57 |
$709,598.21 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,703,035.70 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• CNC Technologies LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive Sealed Proposals |
• Utilized for high technology procurements, insurance procurements, and other goods and services • Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications • Always involves a team evaluation • Allows for negotiation on contract terms, including price |
|
|
|
The Office of Procurement Services received the following proposals from solicitation number BJZ22-00018984. We opened them on July 22, 2022. We recommend the City Council award this service price agreement to the most advantageous proposer by group. Information related to this solicitation is available upon request.
*Denotes successful proposer
Proposers Address Score
*CNC Technologies, LLC 638 Lindero Canyon Rd. Multiple Groups
Suite 385
Oak Park, CA 91377
Uniflight, LLC 2617 Aviation Pkwy. Non-responsive
Grand Prairie, TX 75052
OWNER
CNC Technologies, LLC
Alex Giuffrida, Founding Partner
Ron Magocsi, Founding Partner