STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a cooperative purchasing agreement for professional services to support the enterprise capital project management system upgrade for the Department of Information and Technology Services with eCIFM SOLUTIONS INC through the General Service Administration Cooperative Purchase Agreement - Not to exceed $355,680.96 - Financing: Data Services Fund ($225,095.96) and Water Construction Fund ($130,585.00)
Body
BACKGROUND
This cooperative purchasing agreement will provide professional services to support a required Enterprise Capital Project Management system upgrade and to implement enhancements implementation to integrate the Geocodes Inbound latitude and longitude information from the City of Dallas Enterprise Geographical information System to the Enterprise Capital Project Management System.
The Enterprise Capital Project Management system aligns City Department processes for tracking and managing capital projects.
The Phase 2 services contract was a multi-phase implementation for the City of Dallas designed to extend the Enterprise Tririga Capital Project Management capability across Dallas Water Utilities Department: including Capital Services, Water Facilities, Wastewater Facilities, Engineering, Pipeline Project Management, and financial divisions and functions. Phase 2 also included enhancements to benefit all departments: adding managed services depth to support expanded reporting, interfaces to ESRI-Based GIS, and increasing the alignment of Financial supporting information with the expansion of the interface to the AMS Advantage System.
The General Service Administration Cooperative Purchase Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 22, 2016, the City Council authorized a three-year contract for professional services to implement the IBM Trigiga Software as a citywide Capital Project Management System with eCIFM SOLUTIONS INC. by Resolution No. 16-1047.
On May 9, 2019, the City Council authorized a five-year contract for professional services for the Phase 2 Implementation of the Enterprise Capital Project Management (Tririga) to incorporate the Dallas Water Utilities Department and benefits for all departments such as managed services support and expanded reporting capability and Interface support with eCIFM SOLUTIONS INC by Resolution No.19-0599.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$225,095.96 |
$0.00 |
$0.00 |
|
Water Construction Fund |
$130,585.00 |
$0.00 |
$0.00 |
|
Total |
$355,680.96 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$355,680.96 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• eCIFM SOLUTIONS INC. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
eCIFM SOLUTIONS INC.
3160 Crow Canyon Road
Suite 240
San Ramon, California 94583
Vimaljit Uberoi Singh, President/Chief Executive Officer