STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of various types of pressure reducing valves, parts, and accessories for the Dallas Water Utilities Department - The Valve Agency, Inc., lowest responsible bidder of two - Estimated amount of $481,000.00 - Financing: Dallas Water Utilities Fund ($469,000.00) and Stormwater Drainage Management Fund ($12,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of various types of pressure reducing valves, parts, and accessories for the Dallas Water Utilities Department (DWU). Pressure reducing valves are used for controlling and maintaining the pressure levels within the water system. The valves throttle the pressure of the inflowing water so that water is dispersed out of the valve at a constant functional pressure.
Higher pressures within the water main lines could rupture pipes, damage other equipment, and cause possible injury to staff or a potential operational shut down. The Dallas Water Utilities Department maintains approximately 5,000 miles of water mains throughout the water distribution system.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, the City Council authorized a three-year master agreement for the purchase of various types of pressure reducing valves and accessories for the Water Utilities Department with Municipal Valve & Equipment Company, Inc. by Resolution No. 21-1559.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Dallas Water Utilities Fund |
$156,100.00 |
$156,100.00 |
$156,800.00 |
|
Stormwater Drainage Management Fund |
$ 4,000.00 |
$ 4,000.00 |
$ 4,000.00 |
|
Total |
$160,100.00 |
$160,100.00 |
$160,800.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$481,000.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• This item does not meet the M/WBE subcontracting goal. |
|
• The Valve Agency, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT24-00025137. We opened them on July 19, 2024. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*The Valve Agency, 5750 North Sam Houston Pkwy E. $481,000.00
Inc. Houston, TX 77032
Municipal Valve & 4010 Billy Mitchell Dr. Non-responsive
Equipment Co. Addison, TX 75001
OWNER/EXECUTIVE
The Valve Agency, Inc.
Brett Groeniger, Vice President