PILLAR: Fiscally Sound
AGENDA DATE: August 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of building materials, lumber, and accessories for citywide use - Craddock Lumber Company in the estimated amount of $1,933,797.00 and Wheat Building Materials Inc dba Wheat Lumber Company in the estimated amount of $35,500.00, lowest responsible bidders of three - Total estimated amount of $1,969,297.00 - Financing: General Fund ($1,176,207.00), Dallas Water Utilities Fund ($399,000.00), Aviation Fund ($276,500.00), Stormwater Drainage Management Fund ($98,500.00), and Equipment and Fleet Management Fund ($19,090.00)
Body
BACKGROUND
This action does not authorize or encumber funding. The master agreement establishes pre-negotiated pricing for a specified period of time. Actual expenditure will occur only when products/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these goods over the past three years has been approximately $607,000.00 per year.
This master agreement will provide building materials, lumber, and accessories for citywide use. These materials will support maintenance and repair needs for city departments. The agreement allows timely access to commonly used materials, ensuring continuity of operations and reducing delays associated with routine maintenance and emergency repairs. Items purchased through this agreement include, but are not limited to:
• Building supplies
• Ceiling tiles
• Hardware
• Lumber
• Plywood and siding
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 23, 2023, the City authorized a three-year master agreement for the purchase of building materials and lumber for citywide use with Craddock Lumber Co by Resolution No. 23-1156.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$239,000.00 |
$350,704.00 |
$ 586,503.00 |
|
Dallas Water Utilities Fund |
$ 6,616.00 |
$ 79,800.00 |
$ 312,584.00 |
|
Aviation Fund |
$ 56,500.00 |
$110,000.00 |
$ 110,000.00 |
|
Stormwater Drainage Management Fund |
$ 1,600.00 |
$ 19,700.00 |
$ 77,200.00 |
|
Equipment and Fleet Management Fund |
$ 318.15 |
$ 3,818.05 |
$ 14,953.80 |
|
Total |
$304,034.15 |
$564,022.05 |
$1,101,240.80 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Craddock Lumber Company |
Local |
71.43% |
|
Wheat Building Materials Inc dba Wheat Lumber Company |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BR26-00030114. We opened them on May 15, 2026. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Craddock Lumber Company 5422 Harry Hines Blvd. Multiple groups
Dallas, TX 75235
*Wheat Building Materials Inc 809 South Dooley St. Multiple groups
dba Wheat Lumber Company Grapevine, TX 76051
84 Lumber 3147 Jim Christial Rd. Multiple groups
Denton, TX 76207
OWNERS/EXECUTIVES
Craddock Lumber Company
Marcello Guercini, Owner
Wheat Building Materials Inc dba Wheat Lumber Company
Esmeralda Sandoval, President