STRATEGIC PRIORITY: Core
AGENDA DATE: August 13, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of large diameter stormwater pipes for the Dallas Water Utilities Department - Southern Sourcing Solutions, LLC, only bidder - Estimated amount of $227,485.60 - Financing: Stormwater Drainage Management-Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of large diameter stormwater pipes for the Dallas Water Utilities Department (DWU). This agreement will support ongoing operations to ensure the efficient management of stormwater systems. Additionally, these pipes will be utilized to reinforce existing precast concrete pipes in various applications, such as rerouting water, managing drainage, and replacing damaged or collapsed pipe structures. Precast concrete pipes are primarily used for gravity-flow applications and, while not watertight, offer the necessary strength and durability to withstand external pressures. By maintaining a readily available supply of these pipes, DWU can minimize delays in essential repairs and avoid extended service disruptions for customers.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Stormwater Drainage Management-Fund |
$50,000.00 |
50,000.00 |
$127,485.60 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Southern Sourcing Solutions, LLC |
Local |
100.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BC25-00027525. We opened it on May 23, 2025. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Southern Sourcing 111 West Davis St. $227,485.60
Solutions, LLC Suite #2332
Dallas, TX 75208
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
Southern Sourcing Solutions, LLC
Teresa Jeanine Gonzalez, President