STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the restoration, maintenance, repair, lining, striping, and surface coating of multi-sport court surfaces for the Park & Recreation Department - Hellas Construction, Inc., in the estimated amount of $710,168.00, and GG Contractors, LLC. in the estimated amount of $382,500.00, lowest responsible bidders of three - Total estimated amount of $1,092,668.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the restoration, maintenance, repair, lining, striping, and surface coating of multi-sport court surfaces for the Park & Recreation Department. This service is essential to ensure safety for all who utilize Park and Recreation Department multi-sport court surfaces and to remain in compliance with the applicable standards for tennis, pickle ball, and basketball court surfacing as prescribed by the American Society for Testing and Materials International, the United States Tennis Association, the United States of America Pickleball Association, the National Collegiate Athletic Association and the manufacturer’s recommendations for application of court surfacing materials.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 13, 2021, the City Council authorized a three-year service price agreement for the maintenance, repair, line striping, and surface coating of multi-sport court surfaces for the Park & Recreation Department with Hellas Construction, Inc. by Resolution No. 21-0144.
On June 6, 2024, the Park & Recreation Board authorized maintenance, repair, line striping, and surface coating of multi-sport court surfaces with Hellas Construction, Inc. and GG Contractors LLC.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$0.00 |
$150,000.00 |
$942,668.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,092,668.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
51.99% |
51.99% |
$568,078.09 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• Hellas Construction, Inc.- Non-local; Workforce - 5.86% Local |
|
• GG Contractors, LLC. - Non-local; Workforce - 14.28% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-00024452. We opened them on April 26, 2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Hellas Construction, Inc. 12000 West Parmer Ln. Multiple groups
Austin, TX 78613
*GG Contractors, LLC 1600 Redbud Blvd. Multiple groups
McKinney, TX 75069
Strip King DFW LLC 3831 FM 2181 Non-responsive
Suite 102
Corinth, TX 76210
OWNERS/EXECUTIVES
Hellas Construction, Inc.
Reed J Seaton, Chief Executive Officer
GG Contractors, LLC
Andy Griffin, Chief Operating Officer