STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of mobile concrete for the Department of Transportation and Public Works - H&H Concrete on Demand, Inc. dba H&H Pool Decks, Inc., lowest responsible bidder of three - Estimated amount of $12,662,812.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement provides for the purchase of mobile concrete for the Department of Transpiration and Public Works. The necessity of mobile concrete stems from its critical role in ensuring timely and efficient construction and maintenance of infrastructure. Mobile concrete allows for on-site mixing and delivery, which significantly reduces transportation delays and ensures that quick to project needs.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 23, 2022, the City Council authorized a two-year master agreement for the purchase of mobile concrete for multiple City departments with H&H Concrete on Demand, Inc. and Redi-Mix LLC dba Custom-Crete, LLC by Resolution No. 22-0403.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$650,000.00 |
$5,050,000.00 |
$6,962,812.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$12,662,812.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE. |
|
• H&H Concrete on Demand, Inc. dba H&H Pool Decks, Inc. - Non-local; Workforce - 19.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BA25-00026373. We opened them on November 22, 2024. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*H&H Concrete on 2804 Prestige Rd. $12,662,812.00
Demand, Inc. Fort Worth, TX 76244
dba H&H Pool Decks, Inc.
Smyrna Ready Mix 2624 Joe Field Rd. $22,977,272.00
Concrete LLC Dallas, TX 75229
J Imperium, LLC 1700 Pacific Ave. Non-responsive
Suite 2680
Dallas, TX 75201
OWNER/EXECUTIVE
H&H Concrete on Demand, Inc. dba H&H Pool Decks, Inc.
Kody Haverkamp, Vice President