PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of bagged ice for citywide use - SCIH Ice Holdings, Inc. dba Reddy Ice LLC, lowest responsible bidder of four - Estimated amount of $724,901.20 - Financing: General Fund ($129,251.20), Sanitation Operation Fund ($457,150.00), and Dallas Water Utilities Fund ($138,500.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for bagged ice for citywide use. Ice is an important product for field operation staff as they perform activities in an outdoor environment where temperatures can become extreme. City field staff carry water and/or beverages in their vehicles to sustain hydration and keep beverages available in the event remote working locations do not have accessible water. Furthermore, ice storage containers will be strategically located at facilities that use ice on a consistent basis. These facilities have staff whose core responsibilities include outdoor general field operations, maintenance and construction.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2023, the City Council authorized a three-year service price agreement for the purchase of bagged ice with storage containers for citywide use with Refrigerated Logistics, Inc. by Resolution No. 23-1674.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$ 33,926.04 |
$ 33,926.04 |
$ 61,399.12 |
|
Sanitation Operation Fund |
$152,383.00 |
$152,383.00 |
$152,384.00 |
|
Dallas Water Utilities Fund |
$ 30,782.00 |
$ 46,164.00 |
$ 61,554.00 |
|
Total |
$217,091.04 |
$232,473.04 |
$275,337.12 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
SCHI Ice Holdings, Inc. dba Reddy Ice LLC |
Local |
29.27% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BN25-00028304. We opened them on October 17, 2025. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder by group.
*Denotes successful bidder
Bidder Address Amount
*SCIH Ice Holdings, Inc. 5710 Lyndon B Johnson Fwy. Group 1 - $ 615,921.20
dba Reddy Ice LLC. Suite 300 Group 2 - $ 91,380.00
Dallas, TX 75230 Group 3 - $ 17,600.00
Realford Consulting, 8500 Stemmons Fwy. Group 1 - $ 801,455.00
LLC #5070 Group 2 - $ 123,072.00
Dallas, TX 75247 Group 3 - $ 39,600.00
Environmental 11020 North Highway 146 Group 1 - $1,911,581.60
Earth-Wise, Inc. Mont Belvieu, TX 77523 Group 2 - $ 122,314.80
Group 3 - $ 107,465.60
The Cooks Way, LLC 1200 East Davis St. Non-responsive
Mesquite, TX 75149
OWNER/EXECUTIVE
SCIH Ice Holdings, Inc. dba Reddy Ice LLC
Lonny Warner, Chief Executive Officer