STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 12, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of swimwear, pool equipment, and accessories for facility-specific aquatic programs for the Park & Recreation Department - Leslie's Poolmart, Inc. in the estimated amount of $620,508.76, Original Watermen, Inc. in the estimated amount of $154,368.50, and BSN Sports LLC in the estimated amount of $4,129.82, lowest responsible bidders of four - Total estimated amount of $779,007.08 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for swimwear, pool equipment, and accessories for facility-specific aquatic programs for the Park & Recreation Department.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 23, 2020, the City Council authorized a three-year master agreement for swimwear, pool equipment, and accessories for the Park & Recreation Department with Original Watermen, Inc. Leslie's Poolmart, Inc. dba Leslie's Swimming Pool Supplies, and BSN Sports by Resolution No. 20-1443.
On December 12, 2024, the Park & Recreation Board authorized the purchase of swimwear, pool equipment and accessories for facility-specific aquatic programs with BSN Sports LLC, Original Watermen, Inc., and Leslie's Poolmart, Inc.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$200,000.00 |
$200,000.00 |
$379,007.08 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$779,007.08 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Leslie's Poolmart, Inc. - Non-local; Workforce - 50.00% Local • Original Watermen, Inc. - Non-local; Workforce - 0.00% Local • BSN Sports LLC - Local; Workforce - 29.96% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BU24-00024770. We opened them on July 12, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Leslie's Poolmart, Inc. 2005 East Indian School Road Multiple lines
Phoenix, AZ 85016
*Original Watermen, Inc. 1198 Joshua Way Multiple lines
Vista, CA 92081
*BSN Sports LLC 14460 Varsity Brands Way Multiple lines
Farmers Branch, TX 75244
Jonah's Enterprises, Inc. 652 Lefferts Avenue Non-responsive
Brooklyn, NY 11203
OWNERS/EXECUTIVES
Leslie's Poolmart, Inc.
Mike Egeck, Chief Executive Officer
Original Watermen, Inc.
Daniel Levine, Owner
BSN Sports LLC
Adam Blumenfeld, Chief Executive Officer