STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Outside City Limits
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the removal and disposal of residuals at the East Side Water Treatment Plant for the Dallas Water Utilities Department - Renda Environmental, Inc., most advantageous proposer of four - Estimated amount of $11,771,500.00 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the removal and disposal of residuals at the East Side Water Treatment Plant for the Dallas Water Utilities Department. The agreement will be used by the Dallas Water Utilities Department to remove water treatment residuals from the peaking lagoons at the East Side Water Treatment Plant located in Sunnyvale, Texas.
Residuals are a normal byproduct of the drinking water treatment process and are stored in lagoons. As the lagoons near their storage capacity limits, periodic cleaning is necessary to ensure continued, reliable operation. This project restores the storage capacity of the lagoons thus safeguarding the plant’s continued ability to meet drinking water demands and achieve regulatory compliance requirements as mandated by the Texas Commission on Environmental Quality.
The East Side Water Treatment Plant is the largest of three surface water treatment plants owned and operated by the Dallas Water Utilities Department. Constructed in the 1960’s, the plant has a treatment capacity of 440 million gallons of water per day.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (2)
• Department of Planning and Development (1)
• Department of Transportation and Public Works (1)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Technical expertise 30 points
• Experience 30 points
• Cost 10 points
• Compliance 10 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$3,000,000.00 |
$4,500,000.00 |
$4,271,500.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$11,771,500.00 |
Other Services |
23.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
25.20% |
25.20% |
$2,966,000.00 |
|
• This contract exceeds the M/WBE goal. |
|
• Renda Environmental - Non-local; Workforce - 22.81% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BGZ24-00025158. We opened them on August 16, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Renda Environmental, Inc 522 Benson Lance 90.00
Roanoke, TX 76262
Merrell Bros, Inc. 8811 West 500 North 73.37
Kokomo, IN 46901
American Process Group, Inc. 1201 Pacific Avenue 70.22
#600
Tocoma, WA 98402
Synagro of Texas-CDR, Inc 435 Williams 57.19
Suite 100
Baltimore, MD 21220
OWNERS/EXECUTIVES
Renda Environmental, Inc.
Oscar Renda, Owner
Rudolph J. Renda, Owner