STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for the Department of Public Works - Hall Brothers, Inc., only bidder - Estimated amount of $2,002,199.50 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for use by the Department of Public Works. Onyx frictional mastic surface treatment has been engineered to develop early strength and reduce downtime with faster application and the return of regular traffic. Onyx is a central plant manufactured technology that is applied to roadway without dilution. This manufacturing method allows for increased quality control and quality assurance. This material is designed to protect roadways and minimize scheduled maintenance treatments.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 28, 2021, the City Council authorized a two-year master agreement for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for the Department of Public Works with Hall Brothers, Inc. by Resolution No. 21- 0701.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$1,001,099.75 |
$1,001,099.75 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,002,199.50 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Hall Brothers, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BM24-00023768. We opened it on March 29, 2024. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Hall Brothers, Inc. 1196 East Pony Express Hwy. $2,002,199.50
Marysville, KS 66508
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Hall Brothers, Inc.
Rob Lauer, President