STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): 2, 3
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract in the amount of $2,013,408.00, with two three-year renewal options in the total amount of $2,729,191.91, as detailed in the Fiscal Information section, for technology and physical maintenance and support for a large-scale hazardous waste and deicing control system at Dallas Love Field and Dallas Executive airports for the Department of Aviation - CP&Y, Inc. dba STV Infrastructure, only proposer - Not to exceed $4,742,599.91 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for technology and physical maintenance and support for a large-scale hazardous waste and deicing control system at Dallas Love Field and Dallas Executive airports. The Outfall Closure Devices Control System (OCDS) at DAL and RDB protects and preserves surrounding land and water areas from an environmental hazard. The OCDS automated sliding gates prevent hazardous liquid releases from leaving the airport property.
In addition, the requested services will continue to provide the inspections and maintenance of the remote de-icing panel and de-icing valves. This is important for proper management of de-icing fluids and smooth airport operation during the deicing season.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Building Services (1)
• Department of Aviation (1)
• Office of Environmental Quality (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach 30 points
• Cost 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Aviation Fund |
$420,681.60 |
$420,681.60 |
$3,901,236.71 |
Initial Term: $2,013,408.00
Renewal Option: Year 1 $1,272,882.91
Renewal Option: Year 2 $1,456,309.00
Total $4,742,599.91
Council District Amount
2 $2,612,930.31
3 $2,129,669.60
Total $4,742,599.91
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,742,599.91 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• CP&Y, Inc. dba STV Infrastructure - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposal from solicitation number BIZ23-00021196. We opened it on February 3, 2023. We recommend the City Council award this service contract in its entirety to the only proposer.
Proposer Address Score
CP&Y, Inc. dba STV Infrastructure 1820 Regal Row 96.25
Suite 200
Dallas, TX 75235
OWNER
CY&Y, Inc. dba STV Infrastructure
Greg Kelly, Chief Executive Officer