STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for spoken language interpretation and associated equipment rental, American Sign Language interpretation, and translation services for Municipal Court Judiciary and Office of Communications and Customer Experience - Translation & Interpretation Network, LLC in the estimated amount of $550,668.50, WorldWide Interpreters, Inc. in the estimated amount of $393,030.00, Effectiff, LLC in the estimated amount of $35,366.40, and Homeland Language Services, LLC in the estimated amount of $31,075.10, lowest responsible bidders of eighteen - Total estimated amount of $1,010,140.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide spoken language interpretation and associated equipment rental, American Sign Language interpretation, and translation services for Municipal Court Judiciary and Office of Communications and Customer Experience. Written translation and oral interpretation services are a vital part of ensuring that the City continues to equitably engage with residents and provide them with access and information to Citywide functions and meetings as well as department specific initiatives and meetings.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 28, 2020, the City Council authorized a three-year service price agreement for spoken language interpretation and associated equipment rental, American Sign Language interpretations, and translation services with MasterWord Services, Inc., Language Line Services, Inc., and Worldwide Languages & Communication, LLC by Resolution No. 20-1711.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$1,000.00 |
$218,554.00 |
$790,586.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,010,140.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsible bidder being selected. |
|
• Translation & Interpretation Network, LLC - Non-local; Workforce - 0.00% Local • Worldwide Interpreters, Inc. - Non-local; Workforce - 0.00% Local • Effectiff, LLC - Non-local; Workforce - 0.00% Local • Homeland Language Services, LLC - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BJ23-00022632. We opened them on November 9, 2023. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Translation & Interpretation 249 West Thornhill Dr. Multiple Groups
Network, LLC Fort Worth, TX 76115
*Worldwide Interpreters, Inc. 1322 Space Park Dr. Multiple Groups
Suite C245
Houston, TX 77058
*Effectiff, LLC 1995 East Oakland Park Blvd. Multiple Groups
Suite 350
Fort Lauderdale, FL 33306
*Homeland Language 4245 North Central Expwy. Multiple Groups
Services, LLC Dallas, TX 75205
Ahmed Athar Butt dba 7901 4th St. North Multiple Groups
Langspire Language Suite 12077
Services, LLC St. Petersburg, FL 33702
EPIC Translations, LLC 28175 Haggerty Rd. Multiple Groups
Suite 3139
Novi, MI 48377
Final Graphic, LLC 3701 Shawnee Trl. Multiple Groups
Lake Worth, TX 76135
Flix Translations Group, LLC 2222 Ponce de Leon Blvd. Multiple Groups
Suite 300
Coral Gables, FL 33134
GLOBO Language 100 North 18th St. Multiple Groups
Solutions, LLC Suite 300 Number 3465
Philadelphia, PA 19103
Language & Content 114 Williams Wy. Multiple Groups
Services, LLC Hutto, TX 78634
Language Line Services, Inc. 1 Lower Ragsdale Dr. Multiple Groups
Bldg. 2
Monterey, CA 93940
Leken Translations, LLC 317 Ambrose Ave. Multiple Groups
Tyler, TX 75704
LingPerfect Translations, Inc. 1110 Brickell Ave. Multiple Groups
Suite 430-K25
Miami, FL 33131
MasterWord Services, Inc. 303 Stafford St. Multiple Groups
Houston, TX 77079
Pocketalk, Inc. 445 Sherman Ave. Multiple Groups
Suite 120
Palo Alto, CA 94306
Seprotec Multilingual 11501 Alterra Pkwy. Multiple Groups
Solutions, LLC Suite 440
Austin, TX 78758
Trusted Translations, Inc. 66 West Flagler St. Multiple Groups
Suite 1200
Miami, FL 33130
Worldwide Languages & 243 West Sunset Rd. Multiple Groups
Communication, LLC San Antonio, TX 78209
OWNERS
Translation & Interpretation Network, LLC
Joshua Daneshforooz, Chief Executive Officer
Worldwide Interpreters, Inc.
James Villarreal, President
Effectiff, LLC
Alexandr Leshchinskiy, Chief Executive Officer
Homeland Language Services, LLC
Christian Lanazca, Chief Executive Officer