STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service contract for Employee Assistance Program administration services for the Department of Human Resources - ComPsych Corporation, most advantageous proposer of seven - Not to exceed $451,799.04 - Financing: Employee Health Benefits Funds (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for Employee Assistance Program administration services for the Department of Human Resources. The provision of the Employee Assistance program will provide City employees with unlimited access for family law, will, bankruptcy, estate planning, real estate, identification theft, local quality referrals, 60 minutes in-person consultations, and discounted legal fees. This contract will dedicate an administrative support team and allow for the ability to attend on-site meetings and events, such as the annual health expo. This contract will further include unlimited access for budgeting, income tax, credit, real estate, debt, retirement, and estate planning. In addition to providing information, referrals, and resources for work-life needs, these services will also assist with child and elder care, educational options, support groups, event planning, home improvement, and buying/selling a home/relocation assistance.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Fire-Rescue Department (1)
• Dallas Police Department (1)
• Department of Human Resources (2)
• Office Risk Management (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost to the city 30 points
• Capability and expertise 25 points
• Functional match to requirements 20 points
• Technical match to requirements 20 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Employee Health Benefits Funds |
$150,000.00 |
$150,000.00 |
$151,799.04 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$451,799.04 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• ComPsych Corporation - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BKZ24-00024965. We opened them on July 12, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*ComPsych Corporation 455 North Cityfront Plaza Drive 87.10
Chicago, IL 60611
Blue Cross and Blue 1001 East Lookout Drive 77.70
Shield of Texas Richardson, TX 75082
Carelon Behavioral Health, 200 State Street 77.60
Inc. Suite 302
Boston, MA 02109
Health Advocate Solutions, 3043 Walton Road 76.00
Inc. Plymouth Meeting, PA 19462
Lyra Health, Inc. 270 East Lane 68.60
Burlingame, CA 94010
Magellan Healthcare, Inc. 6303 Cowboys Way 65.60
Suite 350
Frisco, TX 75034
Family First 6 Liberty Square 65.20
Boston, MA 02109
OWNER/EXECUTIVE
ComPsych Corporation
Dr. Richard Chaifetz, Chief Executive Officer