STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of automatic flushing devices and sampling stations with parts and accessories for the Water Utilities Department - Core and Main, LP in the estimated amount of $453,070 and Fortiline, Inc. dba Fortiline Waterworks in the estimated amount of $27,000, lowest responsible bidders of three - Total estimated amount of $480,070 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of automatic flushing devices and sampling stations with parts and accessories for the Water Utilities Department. Sampling stations provide a safe and corrosion resistant environment for regulated water sampling programs within the potable water system.
The automatic flushing device allows flushing to occur during off-peak hours and allows water to be recaptured within the wastewater system. Flushing and sampling programs are an important part of water quality management. An automatic flushing device is an effective and efficient tool for accomplishing Texas Commission on Environmental Quality regulated pipeline flushing.
The Water Utilities Department maintains approximately 300,000 water services within its 5,047-mlle water distribution network.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 19, 2019, the City Council authorized a three-year master agreement for automatic flushing devices and sampling stations with parts and accessories for Dallas Water Utilities with Fortiline, Inc. and Core & Main, LP by Resolution No. 19-1916.
FISCAL INFORMATION
|
Fund |
FY2023 |
FY2024 |
Future Years |
|
Dallas Water Utilities Fund |
$40,050 |
$220,010 |
$220,010 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$480,070.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
$0.00 |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected., which resulted in no M/WBE. |
|
• Core & Main, LP - Local; Workforce - 100.00% Local • Fortiline, Inc. dba Fortiline Waterworks - Non-Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BG23-00021750. We opened them on May 5, 2023. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group.
*Denotes successful bidders
Bidders Address Amount
*Core & Main, LP 4333 Irving Blvd. Group 1 - $453,070.00
Dallas, TX 7247 Group 2 - $ 28,500.00
*Fortiline, Inc. 111200 Seagoville Rd. Group 1 - $457,825.00
dba Fortiline Balch Springs, TX 75180 Group 2 - $ 27,000.00
Waterworks
Consolidated Pipe 12319 North Saginaw Blvd. Group 1 - $477,866.10
& Supply Co Fort Worth, TX 76179 Group 2 - $ 29,400.00
OWNERS
Core & Main, LP
Steve LeClair, Chief Executive Officer
Fortiline, Inc. dba Fortiline Waterworks
Sasha Nikolic, Chief Executive Officer