PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for emergency generator maintenance and repairs for citywide use - Genserve LLC dba LJ Power, Inc. in the estimated amount of $565,643.40 and PS Generator Services LLC dba Powersmith in the estimated amount of $497,450.00, lowest responsible bidders of four - Total estimated amount of $1,063,093.40 - Financing: General Fund ($522,609.80), Aviation Fund ($355,089.60), Dallas Water Utilities Fund ($94,369.40), Communications Services Fund ($81,024.60), and Stormwater Drainage Management Fund ($10,000.00) (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $572,800.00 per year.
This service price agreement will provide for emergency generator maintenance and repairs for citywide use. This agreement will provide for annual and quarterly preventative maintenance service to ensure optimal operation of each serviced generator. Repair services are provided when there is a deficiency which would impede the generator from performing efficiently.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2023, the City Council authorized a three-year service price agreement for citywide emergency generator maintenance and repairs with Genserve LLC dba. LJ Power, Inc. by Resolution No. 23-1672.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
General Fund |
$ 140,000.00 |
$ 140,000.00 |
$ 242,609.80 |
|
Aviation Fund |
$ 118,363.20 |
$ 118,363.20 |
$ 118,363.20 |
|
Dallas Water Utilities Fund |
$ 30,269.40 |
$ 30,500.00 |
$ 33,600.00 |
|
Communications Services Fund |
$ 27,008.20 |
$ 27,008.20 |
$ 27,008.20 |
|
Stormwater Drainage Management Fund |
$ 3,300.00 |
$ 3,300.00 |
$ 3,400.00 |
|
Total |
$ 318,940.80 |
$ 319,171.40 |
$ 424,981.20 |
BUSINESS PARTICIPATION
|
Prime Contractor Information |
|
Prime Certification |
1. Genserve LLC dba LJ Power, Inc. - None 2. PS Generator Services LLC dba Powersmith - None |
|
Headquarters |
1. Non-Local 2. DFW MSA |
|
Prime Workforce Residing in Dallas |
1. 0.00% 2. 1.75% |
|
SBE Utilization |
|
DRIVE SBE Participation Goal |
10.10% |
|
Total SBE Commitment |
0.00% |
|
Economic Impact |
|
City of Dallas Spend |
$0.00 (0.00%) |
|
DFW MSA Spend |
$497,450.00 (46.79%) |
|
Non-Local Spend |
$565,643.40 (53.21%) |
|
The proposed contract does not meet the SBE goal and retains 46.79% of total spend within the Dallas-Fort Worth-Arlington MSA. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT26-00029808. We opened them on May 15, 2026. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Genserve LLC dba LJ Power, 2009 108th St. Multiple groups
Inc. Suite 902
Dallas, TX 75050
*PS Generator Services LLC 5110 Antony Ct. Multiple groups
dba Powersmith Arlington, TX 76017
Taylor Sudden Service 2415 Cold Springs Rd. Multiple groups
Fort Worth, TX 76106
Texas Industrial Infrastructure 2451 West Grapevine Mills Cr. Non-responsive
Services, LLC Suite 1035
Grapevine, TX 76051
OWNERS/EXECUTIVES
Genserve LLC dba LJ Power, Inc.
Erik Leto, Chief Executive Officer
PS Generator Services LLC dba Powersmith
Shane Smith, Owner