STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 23, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of lead-free brass fittings for the Dallas Water Utilities Department - Mueller Co. LLC in an estimated amount of $396,000.00, North Texas Winwater Co. in an estimated amount of $371,000.00, Fortiline, Inc. dba Fortiline Waterworks in an estimated amount of $167,500.00, Core & Main LP in an estimated amount of $77,000.00, Consolidated Pipe and Supply in an estimated amount of $2,000.00, Ferguson Enterprises in an estimated amount of $1,000.00, and James Jones Company in an estimated amount of $1,000.00, lowest responsible bidders of seven - Total estimated amount of $1,015,500.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for lead-free brass fittings for the Dallas Water Utilities Department. The City utilizes various types and sizes of brass fittings for general service, water main repairs, and new installations. The City performs approximately 750 water main repairs, 1,100 general service repairs, and 1,050 new installations annually.
State and Environmental Protection Agency regulations require the fittings to be certified by the National Sanitation Foundation due to the placement of the fittings within the water distribution system. All brass fittings that have been removed from service and deemed unusable are recycled through the City's existing contract for scrap metal.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2019, the City Council authorized a three-year master agreement for the purchase of lead-free brass fittings for Dallas Water Utilities with Mueller Co., LLC i, Fortiline, Inc., Apple Specialties, Inc., and 4-Star Hose & Supply, Inc. by Resolution No. 19-1918.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$338,500.00 |
$338,500.00 |
$338,500.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,015,500.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Mueller Co. LLC - Non-local; Workforce - 0.00% Local • North Texas Winwater Co. - Local; Workforce - 0.00% Local • Fortline, Inc. dba Fortiline Waterworks - Local; Workforce - 0.00% Local • Core & Main, LP - Local; Workforce - 100.00% • Consolidated Pipe and Supply - Non-local; Workforce - 0.00% • Ferguson Enterprises - Non-Local; Workforce - 0.00% • James Jones Company - Non-Local; Workforce - 0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BRZ24-00023568. We opened them on November 30, 2023. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Mueller Co. LLC 500 West Eldorado St. Multiple lines
Decatur, ILL 62525
*North Texas Winwater Co. 1010 Industrial Way Dr. Multiple lines
Anna, TX 75409
*Fortline, Inc. 11200 Seagoville Rd. Multiple lines
dba Fortiline Waterworks Balch Springs, TX 75180
*Core & Main LP 4333 Irving Blvd. Multiple lines
Dallas, TX 75247
*Consolidated Pipe 12319 North Saginaw Blvd. Multiple lines
and Supply Ft. Worth, TX 76179
*Ferguson Enterprises 2650 South Pipeline Rd. Multiple lines
Euless, TX 76040
*James Jones Company 500 West Eldorado St. Multiple lines
Decatur, ILL 62525
OWNERS/EXECUTIVES
Mueller Co. LLC
Paula McCoy, Owner
North Texas Winwater Co.
Cody Douglas ,Owner
Fortline, Inc. dba Fortiline Waterworks
Whistle Maza, Owner
Core & Main LP
Michael Sisson, Owner
Consolidated Pipe and Supply
James Wigington, Owner
Ferguson Enterprises
Rhondra Rhodes, Owner
James Jones Company
Rachel Wolff, Owner