STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for the Park & Recreation Department - Playground Solutions of Texas, Inc. in the estimated amount of $386,729.60, The Playwell Group, Inc. in the estimated amount of $303,822.50, The LETCO Group, LLC dba Living Earth in the estimated amount of $276,000.00, and BSN Sports in the estimated amount of $90,000.00; lowest responsible bidders of five; and (2) a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for the Park & Recreation Department with Superior International Industries dba Superior Recreational Products in the estimated amount of $45,000.00, Whirlix Design, LLC in the estimated amount of $39,690.00, The Playground, Shade and Surfacing Depot, LLC in the estimated amount of $28,500.00, Victor Stanley, Inc. in the estimated of $25,110.00, Lea Park & Play, Inc. in the estimated amount of $19,000.00, T.F. Harper & Associates, LP in the estimated amount of $17,800.00, Spectrum Corp. in the estimated amount of $12,000.00, Kompan, Inc. dba Kompan in the estimated amount of $10,920.00, WEBUILDFUN, Inc. dba Miracle Recreation Equipment Co. in the estimated amount of $9,500.00, Child’s Play, Inc. in the estimated amount of $9,300.00, and Gametime/Total Recreation Products, Inc. in the estimated amount of $8,800.00 through The Local Government Purchasing Cooperative (BuyBoard) agreement - Total estimated amount of $1,282,172.10 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of equipment and wood safety surfacing for parks, playgrounds, and golf courses for the Park & Recreation Department. The purchase of park amenities, supplies, and playground equipment parts will replace worn and damaged components throughout the city. The Park & Recreation Department maintains 393 parks totaling over 20,871 acres of developed and undeveloped park land, including over 158 miles of developed trails, six golf courses, four driving ranges, one skate park, over 268 adult and youth athletic fields and four dog parks. This master agreement will include items such as playground equipment and parts, picnic tables, park benches, outdoor trash receptacles, drinking fountains, golf course supplies, outdoor grills, and certified International Play Equipment Manufacturers Association wood safety surfacing material for playgrounds.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 26, 2016, City Council authorized a three-year master agreement for the purchase of mulch materials with The LETCO Group, LLC dba Living Earth, GWG Wood Group, Inc., and Blackson, Inc. by Resolution No. 16-1727.
On April 25, 2018, City Council authorized a three-year master agreement for the purchase of park amenities, supplies, and playground equipment parts for the Park & Recreation Department with The Playwell Group, Inc., Most Dependable Fountains, Inc., Pioneer Manufacturing Company, BSN Sports, LLC, and Simba Industries; and a three-year master agreement for the purchase of park amenities, supplies, and playground equipment parts for the Park & Recreation Department with Gail's Flags & Golf Course Accessories, Inc., Superior International Industries dba Superior Recreational Products, Lea Park and Play, Inc., The Playground, Shade and Surfacing Depot, Whirlix Design, LLC, Victor Stanley, Inc., Kompan, Inc. dba Kompan, Child's Play, Inc., and WEBUILDFUN, Inc. dba Miracle Recreation Equipment Co. through the Texas Association of School Boards (BuyBoard) cooperative agreement by Resolution No. 18-0619.
On November 5, 2020, the Park and Recreation Board authorized a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses with Playground Solutions of Texas, Inc., The Playwell Group, Inc., The LETCO Group, LLC dba Living Earth, and BSN Sports; and a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses with Superior International Industries dba Superior Recreational Products, Whirlix Design, LLC, The Playground, Shade and Surfacing Depot, LLC, Victor Stanley, Inc., Lea Park & Play, Inc., T.F. Harper & Associates, LP, Spectrum Corp., Kompan, Inc. dba Kompan, WEBUILDFUN, Inc. dba Miracle Recreation Equipment, Child’s Play, Inc., and Gametime/Total Recreation Products, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$229,232.10 |
$500,000.00 |
$552,940.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,282,172.10 |
Goods |
18.00% |
57.73% |
$740,232.10 |
|
• This contract exceeds the M/WBE goal. |
|
• Playground Solutions of Texas, Inc. - Local; Workforce - 40.00% Local |
|
• The Playwell Group, Inc. - Non-Local; Workforce - 25.00% Local |
|
• The LETCO Group, LLC dba Living Earth - Local; Workforce - 23.52% Local |
|
• BSN Sports - Local; Workforce - 15.27% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
The Office of Procurement Services received the following bids from solicitation number BY20-00013411. We opened them on June 12, 2020. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Playground Solutions 3410 Hardrock Rd. Multiple Lines
of Texas, Inc. Grand Prairie, TX 75050
*The Playwell Group, Inc. 4743 Iberia Ave. Multiple Lines
Suite C
Dallas, TX 75207
*The LETCO Group, LLC 1901 California Crossing Rd. Multiple Lines
dba Living Earth Dallas, TX 75220
*BSN Sports 1901 Diplomate Dr. Multiple Lines
Farmers Branch, TX 75234
Whirlix Design LLC 1751 International Pkwy. Multiple Lines
Suite 125
Richardson, TX 75081
OWNERS
Playground Solutions of Texas, Inc.
Mike Howerton, Operations Manager
The Playwell Group, Inc.
Matisse Martinez, President
Jeff Popenoe, Vice President
The LETCO Group, LLC dba Living Earth
Eoin Lehane, Chief Executive Officer
Scott Donahue, Chief Financial Officer
BSN Sports
Terrence Babilla, President
Kurt Hagen, Vice President
Superior International Industries dba Superior Recreational Products
Brian Warren, Chief Financial Officer
Jonathan Hardesty, General Manager
Whirlix Design, LLC
Jason Edmundson, President
The Playground, Shade and Surfacing Depot, LLC
Shane Jefferys, President
Stephanie Jefferys, Vice President
Victor Stanley, Inc.
Stanley Skalka, President
Gerald Skalka, Vice President
Lea Park & Play, Inc.
Travis Lea, President
Emily Lea, Vice President
T.F. Harper & Associates, LP
Tom Bonner, Senior Estimator
Spectrum Corp.
Jeff Bishop, Vice President
Kompan, Inc. dba Kompan
Peter Elkjaer-Larsen, President
Kerrin Smith, Vice President
WEBUILDFUN, Inc. dba Miracle Recreation Equipment Co.
Vince Allen, President
Kristen Allen, Vice President
Child’s Play, Inc.
Kathy M. Robertson, Vice President
Gametime/Total Recreation Products, Inc.
Bryan P. O’Conner, President