STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for local courier services for delivery and pick-up needs for citywide use - Reliable Couriers in an estimated amount of $204,600.00 and Veterans Standard America, Inc in an estimated amount of $100,000.00, lowest responsible bidders of four - Total estimated amount of $304,600.00 - Financing: General Fund ($204,600.00) and Equipment and Fleet Management Fund ($100,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for local courier services for delivery and pick-up needs for citywide use. Courier services are used for pick-up and delivery of documents and various packages that require delivery the same day. These services will be utilized to transfer documents to locations throughout the City. Furthermore, the courier driver and back-up drivers providing services are required to pass criminal history background checks due to carrying sensitive case documents and packages. Using a courier service to pick up and deliver services precludes diverting personnel and other resources from more important duties that affect daily operations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 10, 2020, the City Council authorized a three-year service price agreement for local courier services for a variety of delivery and pick-up needs with Guaranteed Express, Inc. by Resolution 20-0921.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$64,850.00 |
$64,850.00 |
$ 74,900.00 |
|
Equipment and Fleet Management Fund |
$27,777.80 |
$33,333.35 |
$ 38,888.85 |
|
Total |
$92,627.80 |
$98,183.35 |
$113,788.85 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$304,600.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
32.82% |
$100,000.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. However, one prime contractor is a certified MBE. |
|
• Reliable Couriers - Local; Workforce - 75.00% Local • Veterans Standard America, Inc. - Local; Workforce - 7.14% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BG24-00023975. We opened them on May 24, 2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Reliable Couriers 1720 Regal Row Multiple groups
Dallas, TX 75235
*Veterans Standard 7411 Hines Place Multiple groups
America, Inc. Dallas, TX 75235
24/7 Enterprises, LLC 50 Milltown Road Multiple groups
Union, NJ 07083
Data Rush Couriers 119 Regal Row Multiple groups
Dallas, TX 75247
OWNERS/EXECUTIVES
Reliable Couriers
Elizabeth Rodrigues, Owner
Veterans Standard America, Inc.
Terrance Wilson, Chief Operating Officer