STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for new recruit medical exams, wellness-fitness exams, and hazardous material medical surveillance program for the Fire-Rescue Department - Front Line Mobile Health, PLLC, most advantageous proposer of three - Estimated amount of $4,315,945.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for new recruit medical exams, wellness-fitness exams, and hazardous material medical surveillance program for the Fire-Rescue Department. Under the established service areas, new recruit pre-placement physicals, occupational health physician services, and controlled substance testing will account for approximately 200 new recruits to be hired annually, wellness-fitness examinations for approximately 510 firefighters annually, and medical surveillance program for 70 specialized employees who are assigned to the Hazardous Materials Response Team.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Fire-Rescue Department (2)
• Office of Risk Management (1)
• Police Department (1)
• Business Enterprise Hub (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Approach: Account management and quality assurance 25 points
• Qualifications and experience 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 26, 2019, the City Council authorized a three-year service price agreement for new recruit medical exams, wellness-fitness exams and hazardous material medical surveillance program for the Fire-Rescue Department with HealthTexas Provider Network dba Baylor Scott & White MedProvider by Resolution No. 19-1018.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$20,000.00 |
$1,133,986.25 |
$3,161,958.75 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,315,945.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services and no availability and disparity in the market. |
|
• Front Line Mobile Health, PLLC - Non-local; Workforce - 2.17% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BBZ23-00022398. We opened them on December 1, 2023. We recommend the City Council award this service price agreement to the most advantageous proposer by group. Information related to this solicitation is available upon request.
*Denotes successful proposer
Proposers Address Score
*Front Line Mobile Health, 6514 North Lakewood Dr. Multiple groups
PLLC Georgetown, TX 78633
On Duty Health 2028 East Ben White Blvd. Multiple groups
Suite 240-4949
Austin, TX 78741
Health Texas Provider 301 North Washington St. Multiple groups
Network dba 5th Floor
Baylor Scott & White Dallas, TX 75246
MedProvider
OWNER
Front Line Mobile Health, PLLC
Russell Burnham, Chief Executive Officer
Bruce VanderHaar, Chief Marketing Officer