PILLAR: Core
AGENDA DATE: February 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year concession contract with a minimum guarantee of $62,625.00, with two one-year renewal options, with a minimum annual guarantee of $12,525.00 per year, for the installation, operation, and maintenance of automated teller machines at various City locations for the Department of Facilities and Real Estate Management - Metro Route Services, Inc. most advantageous bidder of two - Total Minimum Revenue Guaranteed Over 7 Years: General Fund ($67,442.31) and Convention Center Fund ($20,232.69)
Body
BACKGROUND
This concession contract will provide for the installation, operation, and maintenance of automated teller machines (ATM’s) at various City locations for the Department of Facilities and Real Estate Management. Automated teller machine service at strategic locations provides a convenient way for patrons to access cash for the payment of fees and fines.
These facilities include:
• City Hall
• Oak Cliff Municipal Center
• Jack Evans Police Headquarters
• Police Auto Pound
• Central Library
• Municipal Court
• Marshal’s Office
• Majestic Theater
ATM’s will also be located at the Kay Bailey Hutchison Convention Center Dallas. These ATM’s will be provided for the convenience of visitors attending events such as conferences, meetings, exhibitions, and sporting events. Additional ATM’s may be requested on an as-needed basis to cover larger events.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$ 9,634.62 |
$ 9,634.62 |
$48,173.07 |
|
Convention Center Fund |
$ 5,000.00 |
$ 5,000.00 |
$10,232.69 |
|
Total |
$14,634.62 |
$14,634.62 |
$58,405.76 |
Minimum Guaranteed Revenue Over 7 Years: General Fund ($67,442.31) and Convention Center Fund ($20,232.69)
Initial Term: $62,625.00
Renewal Option Year 1: $12,525.00
Renewal Option Year 2: $12,525.00
Total: $87,675.00
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Metro Route Services, Inc. |
Local |
100.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
High Bid |
• Recommended vendor is based on the highest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF25-00028054. We opened them on September 5, 2025. We recommend the City Council award this concession contract in its entirety to the most advantageous bidder.
*Denotes successful bidder
Bidders Address Amount
*Metro Route Services, Inc. 4848 Lemmon Ave. $87,675.00
Ste. 527
Dallas, TX 75219
Barrett CashPoint LLC 3720 Lasalle Dr. Non-responsive
Arlington, TX 76016
OWNER/EXECUTIVE
Metro Route Services, Inc.
Ron Adams, President