STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for televised sewer inspection, maintenance, and repair services for the Dallas Water Utilities Department - Acme Utility Inspection Services, Inc., lowest responsible bidder of four - Estimated amount of $5,590,222.00 - Financing: Dallas Water Utilities Fund ($5,040,070.00), and Stormwater Drainage Management Fund ($550,152.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement
This service price agreement will provide for televised sewer inspection, maintenance, and repair services for the Dallas Water Utilities Department (DWU). Services provided include internal pipe inspection (via close circuit television), high velocity sewer cleaning, robotic television inspection, sonar, and sewer corrective repair services. The service price agreement will be used by DWU to augment the in-house maintenance program and help to ensure the proper operation of the sanitary sewer system.
The overall maintenance of the sanitary sewer system preserves the integrity and efficiency of the sewer lines and associated components. DWU services over 4,000 miles of sanitary sewer pipe. This service price agreement will also assist DWU with maintaining the regulatory requirements of the Texas Commission on Environmental Quality Sanitary Sewer Overflow Initiative. DWU provides wastewater collection services to approximately 1,300,000 customers in Dallas and surrounding communities.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 26, 2021, the City Council authorized a three-year service price agreement for televised sewer inspection, maintenance, and repair services for the Water Utilities Department with Acme Utility Inspection Services, Inc. by Resolution No. 21-0917.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$1,399,950.00 |
$1,820,060.00 |
$1,820,060.00 |
|
Stormwater Drainage Management Fund |
$ 152,820.00 |
$ 198,666.00 |
$ 198,666.00 |
|
Total |
$1,552,770.00 |
$2,018,726.00 |
$2,018,726.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$5,590,222.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Acme Utility Inspection Services, Inc. - Local; Workforce - 43.33% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT24-00025143. We opened them on August 2, 2024. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Acme Utility Inspection 2512 Glenda Ln. $ 5,362,222.00
Services, Inc. Dallas, TX 75229
Hydromax USA 3700 River Walk Dr. $ 7,781,764.80
Suite 145,
Flower Mound, TX 75028
CSI Consolidated LLC 1938 Josh Rd. $12,062,104.00
dba Aims Companies Fort Worth, TX 76177
Ace Pipe Cleaning Inc. 1509 Sylvania Ct. $20,834,605.50
Suite 1006
Fort Worth, TX 76111
OWNER/EXECUTIVE
Acme Utility Inspection Services, Inc.
Kyle Dowdy, President