PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of janitorial supplies, trash bags, and liners for citywide use - M A N S DISTRIBUTORS, INC, lowest responsible bidder of fourteen - Estimated amount of $34,239,554.59 - Financing: General Fund ($4,948,300.00), Aviation Fund ($27,594,054.00), Dallas Water Utilities Fund ($1,335,000.00), Equipment and Fleet Management Fund ($203,500.00), and Sanitation Operation Fund ($158,700.59)
Body
BACKGROUND
This action does not authorize or encumber funding. The master agreement establishes pre-negotiated pricing for a specified period of time. Actual expenditure will occur only when products/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $5,145,900.00 per year.
This master agreement will provide for janitorial supplies, trash bags, and liners for citywide use. The agreement will provide City departments with a reliable source for commonly used janitorial supplies while promoting consistent product availability as needs arise. These products are essential to the daily maintenance of City facilities and are used to ensure that buildings remain clean, sanitary, presentable, and properly maintained. Products may include, but are not limited to:
• Brooms
• Detergents
• Floor waxes
• Mops
• Paper towels
• Polishes
• Scrubbing brushes
• Soap
• Toilet tissue
• Trash bags and liners
• Other related janitorial supplies
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 24, 2023, the City Council authorized a three-year master agreement for the purchase of janitorial supplies, trash bags, and liners for the Department of Aviation with M.A.N.S. Distributors, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement by Resolution No. 23-0708.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
General Fund |
$ 965,059.89 |
$ 995,059.89 |
$ 2,988,180.22 |
|
Aviation Fund |
$5,518,810.80 |
$5,518,810.80 |
$16,556,432.40 |
|
Dallas Water Utilities Fund |
$ 200,250.00 |
$ 267,000.00 |
$ 867,750.00 |
|
Equipment and Fleet Management Fund |
$ 30,525.09 |
$ 40,700.05 |
$ 132,274.86 |
|
Sanitation Operation Fund |
$ 31,740.12 |
$ 31,740.12 |
$ 95,220.35 |
|
Total |
$6,746,385.90 |
$6,853,310.86 |
$20,639,857.83 |
BUSINESS PARTICIPATION
|
Prime Contractor Information |
|
Prime Certification |
1. M A N S DISTRIBUTORS, INC - SBE |
|
Headquarters |
1. DFW MSA |
|
Prime Workforce Residing in Dallas |
36.84% |
|
SBE Utilization |
|
DRIVE SBE Participation Goal |
8.43% |
|
Total SBE Commitment |
100.00% |
|
Economic Impact |
|
City of Dallas Spend |
$0.00 (0.00%) |
|
DFW MSA Spend |
$34,239,554.59 (100.00%) |
|
Non-Local Spend |
$0.00 (0.00%) |
|
The proposed contract exceeds the SBE goal and retains 100.00% of total spend within the Dallas-Fort Worth-Arlington MSA. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BC26-00029656. We opened them on July 17, 2026. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*M A N S DISTRIBUTORS, 3120 Kellway Dr. Multiple groups
INC Suite 108
Carrollton, TX 75006
11400 LLC 2551 Horseshoe Rd. Multiple groups
Lancaster, PA 17601
Argent Associates, Inc. 2800 East Plano Pkwy. Multiple groups
Plano, TX 75074
Bluepack, Inc. 6308 Dynamite Dr. Multiple groups
McKinney, TX 75070
Central Poly-Bag Corp. 2400 Bedle Pl. Multiple groups
Linden, NJ 07036
Competitive Choice, Inc. 9030 Kirby Dr. Multiple groups
Houston, TX 77054
Complete Supply, Inc. 13821 Diplomat Dr. Multiple groups
Farmers Branch, TX 75234
CORPCARE, Inc. 5605 North MacArthur Blvd. Multiple groups
Suite 1083
Irving, TX 75038
Eagle Companies, LLC 2829 Blystone Ln. Multiple groups
Dallas, TX 75220
Nationwide Suppliers LP 2301 Executive Dr. Multiple groups
Suite B
Garland, TX 75041
Pollock Investment, Inc. 1 Pollock Pl. Multiple groups
Grand Prairie, TX 75050
PRC Solutions 13438 New Ranch Rd. Multiple groups
Peyton, CO 80831
Regional Railroad Safety 1700 Pacific Ave. Multiple groups
Services, LLC. Suite 1220
Dallas, TX 75201
Tejas Office Products, Inc. 1225 West 20th St. Multiple groups
Houston, TX 77008
OWNER/EXECUTIVE
M A N S DISTRIBUTORS, INC
Akhil Kara, President