STRATEGIC PRIORITY: Human and Social Needs
AGENDA DATE: October 28, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Homeless Solutions
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
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Authorize the (1) ratification of $988,698.25 to pay outstanding invoices due to Family Endeavors, Inc. dba Endeavors for homeless shelter and dormitory management services related to COVID-1; (2) execution of a contract with Family Endeavors, Inc. dba Endeavors for ongoing services in an amount up to $1,253,625.25; and (3) ratification of $520,000.00 to pay outstanding invoices to Family Endeavors, Inc. dba Endeavors for emergency operation services due to displaced individuals from Hurricane Laura for the Office of Emergency Management - Total amount not to exceed $2,762,323.50 - Financing: U.S. Department of Treasury - Coronavirus Relief Funds ($2,242,323.50) and Hurricane Laura Emergency Operations Fund ($520,000.00) (to be reimbursed by the State of Texas pursuant to a State of Texas Assistance Request (STAR) issued by the Texas Division of Emergency Management as authorized through Texas Government Code Chapter 418)
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BACKGROUND
This item allows for the emergency ratification for dormitory management service, cleaning, and hotel lodging services to individuals sheltered by the City of Dallas in response to COVID-19 and Hurricane Laura. These services were provided between August 4th and October 20th, 2020 for the Office of Homeless Solutions and August 26th through October 19th, 2020 for the Office of Emergency Management. Ongoing services for the homeless shelter and dormitory management services related to COVID will continue until December 31, 2020. These services were procured utilizing emergency procurement guidelines which allow for the procurement of goods and services where routine bidding requirements cannot be followed. Emergency procurements are exempt from competitive bidding under the City Charter and State Law.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 22, 2020, City Council authorized the acceptance of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to aid the COVID-19 response throughout the City by Resolution No. 20-0644.
On April 22, 2020, City Council authorized an emergency service price agreement with Family Endeavors, Inc. dba Endeavor for homeless shelter and dormitory management services related to COVID-19 for the Office of Homeless Solutions by Resolution No. 20-0630.
City Council was briefed on the Coronavirus Aid, Relief and Economic Security Act (CARES) funds to facilitate assistance to eligible communities and households economically impacted by COVID-19 on June 17, 2020.
On September 16, 2020, City Council authorized agreements for goods and services resulting from emergency procurements necessary to respond to Hurricane Laura by Resolution No. 20-1753.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
U.S. Department of Treasury - Coronavirus Relief Funds |
$ 886,262.25 |
$1,356,061.25 |
$0.00 |
|
Hurricane Laura Emergency Operations Fund |
$ 260,000.00 |
$ 260,000.00 |
$0.00 |
|
TOTAL |
$1,146,262.25 |
$1,616,061.25 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,762,323.50 |
Emergency Ratification |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Emergency Ratifications |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Emergency |
• Procurement utilizing emergency procurement guidelines |
|
Procurement |
• Where routine bidding requirements cannot be followed |
|
|
• Emergency procurements are exempt from competitive bidding under the City Charter and State Law |