PILLAR: Core
AGENDA DATE: March 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for continuous use of a cybersecurity software subscription for the visualization of network servers and workloads including network traffic visualization, vulnerability assessment, and external threat management for the Department of Information and Technology Services with Cyber Watch Systems, LLC. through the Interlocal Purchasing System cooperative agreement - Not to exceed $1,350,230.64 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide continuous use of ColorTokens Xshield, a cybersecurity tool that helps protect the City’s computer systems and sensitive information. It provides four important protections:
• Visualizes network activity - It shows how City servers and cloud systems are connected and what data is flowing between them making it easier to identify unusual or risky activity.
• Identifies vulnerabilities - Finds weak spots in the network that attackers could target.
• Manages external threats - Adds an extra layer of defense against cyber threats.
• Microsegmentation - Breaks the network into smaller, secure sections so if one part is compromised, the rest remains safe.
This system is critical for all departments, especially those handling payments and confidential information. It helps the City meet security standards like PCI, which are required for processing payments.
The Interlocal Purchasing System cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 8, 2023, the City Council authorized a three-year contract for a software subscription for the visualization of network servers and workloads including network traffic visualization, vulnerability assessment, and external threat management pursuant to TIPS cooperative agreement for the Department of Information and Technology Services with Cyber Watch Systems, LLC, in an amount not to exceed $850,025.55, by Resolution No. 23-0376.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services |
$450,076.88 |
$450,076.88 |
$450,076.88 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Cyber Watch Systems, LLC. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Cyber Watch Solutions
5717 Legacy Drive, Suite 250
Plano, Texas 75024
Chris Reeves, Managing Partner