STRATEGIC PRIORITY: Core
AGENDA DATE: August 13, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of veterinary pharmaceuticals and medical supplies for the Department of Dallas Animal Services - MWI Veterinary Supply Co. dba MWI Animal Health in the estimated amount of $8,702,076.88, IDEXX Distribution, Inc. in the estimated amount of $2,282,265.96, Dechra Veterinary Products, LLC in the estimated amount of $1,588,570.11, and Merck Animal Health in the estimated amount of $883,488.76, lowest responsible bidders of five - Total estimated amount of $13,456,401.71 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for veterinary pharmaceuticals and medical supplies for the Department of Dallas Animal Services. These pharmaceuticals and medical supplies are vital for providing daily medical care and maintaining the health of animals in the shelter.
The department will manage the vendor utilization according to specialization, demand and capacity of each vendor for each service required through project specific work orders.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2019, the City Council authorized a five-year master agreement for veterinary medical supplies and medications for the Department of Dallas Animal Services with Midwest Veterinary Supply, Inc., MWI Veterinary Supply, Co. dba MWI Animal Health, IDEXX Distribution, Inc., and Merck Animal Health by Resolution No. 19-1920.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$200,000.00 |
$900,000.00 |
$12,456,401.71 |
The contract amount for future years accounts for various commodities that may be needed. However, based on recent historical trends, the average annual cost has been approximately $1,245,262.49.
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
MWI Veterinary Supply Co. dba MWI Animal Health |
Local |
100.00% |
|
IDEXX Distribution, Inc. |
Non-local |
0.00% |
|
Dechra Veterinary Products, LLC |
Non-local |
0.71% |
|
Merck Animal Health |
Non-local |
10.55% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BN25-00027395. We opened them on April 25, 2025. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*MWI Veterinary Supply 3041 West Pasadena Dr. Multiple lines
Co. dba MWI Animal Health Boise, ID 83705
*IDEXX Distribution, Inc. One IDEXX Dr. Multiple lines
Westbrook, ME 04902
*Dechra Veterinary Products, 7015 College Blvd. Multiple lines
LLC Suite 525
Overland Park, KS 66211
*Merck Animal Health 10488 South 136th St. Multiple lines
Omaha, NE 68138
Sidra Medical Supply, Inc. 474 Meacham Ave. Non-responsive
Elmont, NY 11003
OWNERS/EXECUTIVES
MWI Veterinary Supply Co dba MWI Animal Health
Steven Shell, President
IDEXX Distribution, Inc.
Jay Mazelsky, President
Dechra Veterinary Products, LLC
Laura Olsen, President
Merck Animal Health
Richard DeLuca, President