STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 26, 2023
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year consultant contract in the amount of $100,000, with one two-year renewal option in a total amount of $75,000, as detailed in the fiscal information section, for a compensation study - phase four for the Department of Human Resources - Public Sector Personnel Consultants, Inc., most advantageous proposer of three - Not to exceed $175,000 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This consultant contract will engage the services of a firm to develop phase four in the comprehensive compensation study for civilian pay, including salary structures that are internally equitable, externally competitive, cost-effective, and those which can positively impact the City’s ability to recruit and retain talent. The study will also review total compensation while giving consideration to benefits and the City’s retirement plan.
The study will also allow for an update to the current City policies designed to better regulate pay and assign salary levels which may be out of synchronization with the job market. Furthermore, the study will allow the City to address salary compression affecting employees across the organization and minimize salary inequities that may later result in legal challenges and/or morale issues.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• City Controller’s Office (1)
• Department of Human Resources (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated the cost and local preference
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 40 points
• Approach and methodology 25 points
• Cost 20 points
• Timeframe 10 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 28, 2019, the City Council authorized a two-year consultant contract to engage the services of a consulting firm to develop a comprehensive compensation study for the City's civilian employees under the direction of the Department of Human Resources with Public Sector Personnel Consultants, lnc. by Resolution No. 19-1269.
On June 23, 2021, the City Council authorized a two-year consultant contract for a compensation study for the Department of Human Resources with Public Sector Personnel Consultants, lnc. by Resolution No. 21-1006.
FISCAL INFORMATION
Initial term: $100,000
Two-year renewal option: $ 75,000
Total $175,000
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$35,000.00 |
$0.00 |
$140,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$175,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Public Sector Personnel Consultants, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BKZ23-00020469. We opened them on January 6, 2023. This consultant contract is being awarded in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Public Sector Personnel 2824 North Power Rd. 93.33
Consultants, Inc. #113-486
Mesa, AZ 85215
Gallagher Benefit Services, 8 Cadillac Dr. 58.21
Inc. Suite 200
Brentwood, TN 37209
NB Business Solutions, LLC 11601 Shadow Creek Pkwy. 22.72
Suite 111-522
Pearland, TX 77584
OWNER
Public Sector Personnel Consultants, Inc.
Matthew Weatherly, President