PILLAR: Fiscally Sound
AGENDA DATE: August 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for citywide window glass parts and labor with Peruna Glass Inc. through the Local Government Purchasing Cooperative (BuyBoard) agreement - Estimated amount of $2,000,000.00 - Financing: General Fund ($1,368,151.72), Aviation Fund ($315,323.47), Dallas Water Utilities Fund ($257,276.65), Equipment and Fleet Management Fund ($33,585.64), Stormwater Drainage Management Fund ($14,448.00), and Convention and Event Services Fund ($11,214.52) (subject to annual appropriations)
*In alignment with Capital Improvement Program.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these goods and services over the past four years has been approximately $438,700.00 per year.
This cooperative purchasing agreement will provide for citywide window glass parts and labor. This agreement supports the timely replacement and repair of damaged glass resulting from vandalism, weather-related incidents, or accidental breakage to maintain the safety, security, and operational integrity of City facilities. This cooperative purchasing agreement also includes a variety of window tinting and glass etching as needed. This agreement supports all necessary labor, materials, and replacement components, for the following but not limited to:
• Mirrors
• Plates
• Laminate Glass
• Tempered Glass
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 23, 2022, the City Council authorized a four-year cooperative purchasing agreement for citywide window glass parts and labor with Peruna Glass, Inc. dba Glass Doctor of North Texas through the Local Government Purchasing Cooperative (BuyBoard) agreement by Resolution No. 22-0401.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$ 94,348.75 |
$ 294,882.89 |
$ 978,920.08 |
|
Aviation Fund |
$ 98,959.97 |
$ 108,181.75 |
$ 108,181.75 |
|
Dallas Water Utilities Fund |
$ 27,014.00 |
$ 108,062.00 |
$ 122,200.65 |
|
Equipment and Fleet Management Fund |
$ 3,731.73 |
$ 11,195.14 |
$ 18,658.77 |
|
Stormwater Drainage Management Fund |
$ 1,409.00 |
$ 5,636.00 |
$ 7,403.00 |
|
Convention and Event Services Fund |
$ 2,214.52 |
$ 2,250.00 |
$ 6,750.00 |
|
Total |
$227,677.97 |
$530,207.78 |
$1,242,114.25 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Peruna Glass Inc. |
Local |
41.67% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Peruna Glass Inc.
2001 Midway Rd, Suite 121
Carrollton, TX 75006
Larry Patterson, President