STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): 14
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement, with two one-year renewal options, for operation and maintenance services for fire alarm, fire protection, access control, and camera systems including monitoring, testing, inspection, and repair for the Woodall Rodgers Deck Plaza Tunnel for the Department of Transportation and Public Works - CMC Network Solutions, LLC, only proposer - Estimated amount of $884,900.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for operation and maintenance services for fire alarm, fire protection, access control, and camera systems including monitoring, testing, inspection, and repair for the Woodall Rodgers Deck Plaza tunnel for the Department of Transportation and Public Works.
On February 25, 2009, the City Council authorized an interlocal agreement with Texas Department of Transportation (TxDOT) for the inspection, operation and maintenance of the Woodall Rodgers Deck Plaza Tunnel now referred to as Klyde Warren Deck Park. This agreement obligates the City to perform monitoring of the tunnel as well as maintenance of the cameras in the tunnel and regular fire inspection and maintenance. The testing and annual inspection requires that the monitoring contractor comply with the National Fire Protection Act - section 72 and other codes governing testing and annual inspections.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Transportation and Public Works (2)
• Park & Recreation Department (2)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost/timeframe 30 points
• Experience 25 points
• Approach 25 points
• Business Inclusion & Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 11, 2019, the City Council authorized a five-year service price agreement for ongoing operation and maintenance services for fire alarm, fire protection, access control, and camera systems including monitoring, testing, inspection, and repair for the Woodall Rodgers Deck Plaza Tunnel for the Department of Transportation with CMC Network Solutions, LLC by Resolution No. 19-1404.
On February 12, 2025, the City Council authorized Supplemental Agreement No. 1 to extend the service price agreement with CMC Network Solutions, LLC for ongoing operation and maintenance services for the fire alarm, fire protection, access control, and camera systems including monitoring, testing, inspection, and repair of the stated systems for the Woodall Rodgers Deck Plaza Tunnel for the Department of Transportation and Public Works from March 11, 2025 through September 10, 2025 by Resolution No. 25-0297.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$294,966.67 |
$294,966.67 |
$294,966.66 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$884,900.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• CMC Network Solutions, LLC - Non-local; Workforce - 13.79% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposal from solicitation number BNZ25-00026334. We opened it on January 24, 2025. We recommend the City Council award this service price agreement in its entirety to the only proposer.
Proposers Address Score
CMC Network Solutions, 2700 Research 79.50
LLC Suite #100
Plano, TX 75074
Note: The Office of Procurement Services conducted a single proposal review and found no exceptions.
OWNER/EXECUTIVE
CMC Network Solutions, LLC
Chuck McLaughlin, President