PILLAR: Fiscally Sound
AGENDA DATE: May 27, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for the Department of Transportation and Public Works - Hall Brothers, Inc., lowest responsible bidder of two - Estimated amount of $2,278,399.50 - Financing: General Fund
*In alignment with Infrastructure Management Plan.
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for the Department of Transportation and Public Works. Onyx frictional mastic surface treatment has been engineered to develop early strength and reduce downtime with faster application and the return of regular traffic. Onyx is a central plant manufactured technology that is applied to roadways without dilution and provides 110 lane miles of preservation treatment each year. This manufacturing method allows for increased quality control and quality assurance and is designed to protect roadways and minimize scheduled maintenance treatments.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 22, 2024, the City Council authorized a two-year master agreement for the purchase of frictional asphaltic preservation treatment and pre-treatment concentrate for the Department of Public Works with Hall Brothers, Inc. by Resolution No. 24-0783.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$850,000.00 |
$900,000.00 |
$528,399.50 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Hall Brothers, Inc. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE26-00029807. We opened them on March 20, 2026. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*Hall Brothers, Inc. 1196 Pony Express Hwy. $2,278,399.50
Marysville, KS 66508
David-Tehoungue Ltd. Co. 318 Glen Ln. $6,102,686.00
Hickory Creek, TX 75065
OWNER/EXECUTIVE
Hall Brothers, Inc.
Rob Lauer, President